Executive Assistant & Office Manager – Investment Firm

Elena Partners; Estoril; Presencial; EUR 40 000 - 56 000; Tempo integral

Resumo da oferta

Elena Partners in Estoril, Portugal, is seeking an Executive Assistant & Office Manager to work closely with the CEO and ensure smooth day-to-day operations at a small, fast-moving investment firm.

The role combines executive support, office management, HR coordination and financial administration, with responsibility for confidentiality, vendor relationships and team logistics. Proactive, highly organised professionals are encouraged to apply.

Qualificações

• Previous experience in Executive Assistance or Office Management.
• Strong organisational and administrative skills.
• Excellent written and spoken English and Portuguese.
• Experience with HR or accounting administration is an advantage.

Responsabilidades

• Provide high-level day-to-day support to the CEO, managing priorities and meetings.
• Coordinate calls and meetings across time zones and with internal/external contacts.
• Take ownership of office operations, supplier relationships and IT/building management.
• Coordinate onboarding/offboarding and HR administration with Factorial.
• Support investor relations and arrange team travel, events and logistics.

Conhecimentos

Multitasking & prioritization

English & Portuguese

Communication & discretion

Independent ownership

Ferramentas

Microsoft Office (Outlook, Excel)

Factorial

HubSpot

Descrição da oferta de emprego

Elena Partners in Estoril, Portugal, is seeking an Executive Assistant & Office Manager to work closely with the CEO and ensure smooth day-to-day operations at a small, fast-moving investment firm.

The role combines executive support, office management, HR coordination and financial administration, with responsibility for confidentiality, vendor relationships and team logistics. Proactive, highly organised professionals are encouraged to apply.