Personal Assistant

16 Curzon; Lisboa; Híbrido; EUR 28 000 - 42 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid work

Some travel

Resumo da oferta

16 Curzon in Lisbon seeks a Personal Assistant to support a private entrepreneur across a busy professional and personal life. The role combines traditional PA duties with personal logistics, travel, household coordination and day-to-day problem solving.

The position is full-time and hybrid, based in Lisbon with occasional travel. The successful candidate will learn preferences and make decisions independently over time, sustaining trust and discretion.

Qualificações

• 2–3 years of professional experience in PA/EA or related fast-moving environments.
• Based in Lisbon area with ability to travel.
• Proactive, reliable, discreet with strong judgement.

Responsabilidades

• Manage calendar, appointments and priorities for the principal.
• Filter emails and communications.
• Organise travel including flights, hotels, transport and itineraries.
• Coordinate household logistics, suppliers, deliveries and services.
• Prepare for travel and handle practical arrangements.
• Create simple systems to run daily life smoothly.

Conhecimentos

Fluent Portuguese

Excellent English

Highly organized

Proactive

Reliable

Discreet and trustworthy

Descrição da oferta de emprego

Full-time | Hybrid | Lisbon-based | Some travel

A private entrepreneurial businesswoman is looking for an exceptional Personal Assistant to support her across a busy professional and personal life.

The role is broad and varied, combining traditional PA responsibilities with personal logistics, travel, household coordination and day-to-day problem solving.

The objective is simple: to remove unnecessary admin, decisions and logistical friction, allowing the principal to focus on her businesses, family and other priorities.

The role

Responsibilities will include:

• Managing the principal’s calendar, appointments and priorities
• Managing and filtering emails and communications
• Organising travel, including flights, hotels, restaurants, transport and itineraries
• Handling bookings, reservations, purchases, returns and errands
• Coordinating household logistics, suppliers, deliveries and services
• Handling Portuguese admin and bureaucracy
• Organising personal appointments
• Coordinating food, groceries and restaurant bookings
• Supporting occasional family and child-related logistics
• Preparing for travel and ensuring practical arrangements are taken care of
• Following up with people and ensuring things get done
• Creating simple systems and routines that make daily life run more smoothly

As trust develops, the successful candidate will be expected to learn the principal’s preferences and increasingly make decisions independently.

About you

The ideal candidate is bright, highly organised, proactive and extremely reliable, likely with around 2–3 years’ professional experience.

Previous experience might include a PA or EA role, operations, luxury hospitality, concierge, family office or another fast-moving environment. However, attitude, intelligence and judgement are more important than having followed a particular career path.

You should be:

• Fluent in Portuguese with excellent English
• Based in or around Lisbon
• Exceptionally organised
• Proactive and able to anticipate what needs doing
• Discreet and trustworthy
• Practical, resourceful and quick-thinking
• Warm and professional
• Comfortable around children
• Comfortable dealing with everyone from senior executives to tradespeople
• Flexible when plans change or something needs handling at short notice
• Willing and able to travel when required
• Comfortable with both high-level administrative work and very practical tasks

A driving licence is strongly preferred.

There is no ego around tasks in this role. One moment may involve organising an international trip or handling an important communication; the next may involve collecting something, coordinating a repair or solving an everyday practical problem.

Working style

This is a full-time hybrid position. Much of the role can be performed remotely, but the successful candidate must be based in the Lisbon area and available to work in person when required.

Some travel may be required and could occasionally arise at relatively short notice. Flexibility and responsiveness are therefore important, although the role is not intended to mean 24/7 availability.

This is a high-trust position. The successful candidate will gradually gain access to sensitive personal and business information, so excellent judgement, confidentiality and discretion are essential.

The right person will have the opportunity to build a long-term role with significant trust, autonomy and responsibility.