Deep-Tech & Ai Talent Scout & Operations Specialist - Part Time

iLoF; Almada; Hybrid; EUR 25.000 - 52.000; Teilzeit

Benefits dieser Stelle

Weekly happy hours

Free coffee and snacks

Friendly startup culture

Zusammenfassung

iLoF is hiring a Part-Time Talent Acquisition & Operations Specialist in Caparica, Portugal. You will own full-cycle recruitment for a multidisciplinary team and handle operational admin to keep a scaling startup running smoothly.

The role blends headhunting, recruiting coordination, and general operations, including procurement and invoicing. You will work with AI tools in sourcing, screening, and outreach, and engage with cross-country teams in Portugal and the UK.

Qualifikationen

• Experience in recruiting for science, engineering and business functions.
• Ability to source passive candidates and build pipelines.
• Proficient in coordinating operations, procurement and admin tasks.

Aufgaben

• Run full-cycle recruitment across science, engineering, regulatory, clinical and business roles.
• Proactively source and headhunt passive candidates for hard-to-fill roles.
• Manage procurement platforms and processing supplier invoices.

Kenntnisse

Talent acquisition

Head hunting

Operations

AI tools

Tools

LinkedIn

Invoicing software

Jobbeschreibung

Talent Acquisition & Operations Specialist | Deep-Tech / AI @ Personalized Medicine

Part-time We're looking for an awesome

Talent Acquisition & Operations Specialist | Deep-Tech / AI @ Personalized Medicine

to join our team on our journey to revolutionize personalized medicine We're looking for a Talent Acquisition & Operations Specialist - someone who can both go find good people and keep the operational and admin side of the company running smoothly. This is a hybrid role: part headhunter, part recruiting coordinator, part operations generalist. You'll run full-cycle recruiting for a fast-moving, multi-country, multidisciplinary team (photonics, AI/ML, regulatory, clinical, BD), while also handling general administrative tasks that keep a scaling startup functioning. Key responsabilities include: Recruiting & sourcing

Run full-cycle recruitment for open roles across science, engineering, regulatory, clinical, and business functions. Proactively source and headhunt passive candidates for hard-to-fill roles, rather than waiting on inbound applications. Build and maintain talent pipelines and market maps for our priority hiring areas (photonics/optics, AI/ML, regulatory affairs, clinical operations). Run structured, candidate-friendly interview processes in collaboration with hiring manager. Work with the executive level and function leads to turn hiring needs into clear role scopes and interview plans. Represent iLOF's culture and mission credibly to candidates - you'll often be their first real signal of what working here is like. Operations

Manage procurement platforms for acquisition of lab consumables, equipment, and office/operational supplies - sourcing suppliers, comparing quotes, and placing and tracking orders. Coordinate AI platforms responsible for invoicing and related admin: processing supplier invoices, tracking payments, and coordinating with finance/accounting on documentation. Take ownership of general administrative tasks that keep the company running - from document management to coordinating logistics for the Portugal and UK teams. Help set up and improve operational processes as the company scales. Take on ad hoc operational and admin projects that come with running a scaling, multi-country deep-tech company. Proven experience in recruiting/talent acquisition, ideally including headhunting for hard-to-source or specialist roles. Comfortable

working with AI tools day-to-day - this is mandatory.

You should already use AI tools naturally in your own workflow, and specifically be comfortable applying them to hiring (sourcing, screening, outreach drafting, market mapping) to work faster and smarter, not just as a novelty. Experience working inside a startup environment: comfortable with ambiguity, shifting priorities, and building process rather than inheriting it. Experience or strong interest in medtech, biotech, or deep-tech hiring is a strong plus - you don't need a science background, but you should be able to hold a real conversation with a photonics engineer or a regulatory lead about what makes a candidate strong. A genuine operator's mindset: you're as comfortable sourcing a candidate on LinkedIn as you are chasing down a supplier quote or reconciling an invoice. High ownership and follow-through. iLoF in a nutshell

As personalized medicine becomes the norm, scientists, patients, and healthcare systems worldwide face massive barriers in providing the right treatment to the right patient. Recognized by CB Insights and Financial Times as one of the most promising Digital Health companies in the world, iLoF is building an AI-powered platform capable of transforming precision medicine. Our goal is to become the platform that democratizes access to personalized medicine for millions of people living with complex diseases across the globe.

Thanks to our proprietary optical fingerprint library of disease biomarkers and biological profiles we can offer personalized patient screening and stratification in a faster and more affordable way, saving up to 40% of the cost and 70% of the time while enabling a more human patient experience.

Supported by leading institutions like Microsoft Ventures, Mayfield, and the Oxford University, iLoF is currently focusing on validating its platform technology in one of the biggest challenges of our times: Alzheimer's, while maintaining ongoing verticals on Digestive Cancer, Stroke, and Infectious diseases. We are a mix of scientists, entrepreneurs, and inventors based in Oxford and Porto, with a passion for healthcare!

Recognized by CB Insights as one of the most promising Digital Health companies in the world and by the Financial Times as a Transformational Business in Healthcare, iLoF has been regularly featured in leading outlets like Tech Crunch, Wired, and Sifted and listed as a rising star in AI-Driven Drug Discovery, Health Screening & Data Analytics. Stuff you want to know:

What we value

Be kind, always. Kindness is the baseline, not a soft skill. Never drop a teammate. One hand on the work, one hand always free to help. Honesty without ego. We argue with ideas, not with pride. Say what you mean. Constructive candour is expected, not just welcomed. Make it count. The work reaches patients — act like it matters, because it does. Own it, all the way. Take responsibility for your remit and drive it to completion.

An excitingfuture with a deep-tech company selected by Financial Times and CB Insights as one of the most transformative companies in the world A high paced,flexible environment A stimulating atmosphere with room for creativity - fast-paced, fun, and energetic start-up with a friendly culture Weekly happy hours with amazing food and drinks Free coffee and snacks The opportunity to work with a worldclass, talented team: and potentially change healthcare as we know it for millions of patients living with complex diseases around the globe We share a passion for being part of a mission that matters, and we are always looking for curious and collaborative people who share our values and want to be part of our journey.

Deep-Tech & Ai Talent Scout & Operations Specialist - Part Time Caparica, Portuguese Republic, PT