Talent Acquisition & Operations Specialist | Deep-Tech / Ai @ Personalized Medicine

iLoF; Viseu; Hybrid; EUR 18,000 - 32,000; Part time

Benefits offered by this job

Weekly happy hours

Free coffee and snacks

Hybrid work model

Job summary

iLoF in Portugal is seeking a Talent Acquisition & Operations Specialist for a hybrid, part-time role focused on recruiting for a multi-country team in photonics, AI/ML, regulatory, clinical, and BD, plus operations duties. You will run full-cycle recruitment, proactively headhunt passive candidates, build pipelines, conduct structured interviews, manage procurement platforms, invoicing, and general admin.

Experience with AI tools and sourcing in a startup environment will help you excel.

Qualifications

• Proactively source and headhunt passive candidates for hard-to-fill roles.
• Build and maintain talent pipelines and market maps for priority hiring areas.
• Run structured, candidate-friendly interview processes in collaboration with hiring managers.
• Manage procurement platforms for lab consumables, equipment, and office supplies.

Responsibilities

• Run full-cycle recruitment for open roles across science, engineering, regulatory, clinical, and business functions.
• Coordinate administrative tasks to support scale across Portugal and UK teams.
• Use AI tools to improve sourcing, screening, and outreach efficiency.
• Represent iLoF's culture and mission to candidates to attract top talent.

Skills

Full-cycle recruitment

Head-hunting

Talent pipelines

Operations management

Tools

LinkedIn

AI tools

Procurement platforms

Invoice processing

Job description

Talent Acquisition & Operations Specialist | Deep-Tech / AI@Personalized Medicine Part-time We're looking for an awesome Talent Acquisition & Operations Specialist | Deep-Tech / AI@Personalized Medicine to join our team on our journey to revolutionize personalized medicine We're looking for a Talent Acquisition & Operations Specialist - someone who can both go find good people and keep the operational and admin side of the company running smoothly.

This is a hybrid role: part headhunter, part recruiting coordinator, part operations generalist. You'll run full-cycle recruiting for a fast-moving, multi-country, multidisciplinary team (photonics, AI/ML, regulatory, clinical, BD), while also handling general administrative tasks that keep a scaling startup functioning. Key responsabilities include: Recruiting & sourcing Run full-cycle recruitment for open roles across science, engineering, regulatory, clinical, and business functions.

Proactively source and headhunt passive candidates for hard-to-fill roles, rather than waiting on inbound applications. Build and maintain talent pipelines and market maps for our priority hiring areas (photonics/optics, AI/ML, regulatory affairs, clinical operations). Run structured, candidate-friendly interview processes in collaboration with hiring manager. Work with the executive level and function leads to turn hiring needs into clear role scopes and interview plans.

Represent i LOF's culture and mission credibly to candidates - you'll often be their first real signal of what working here is like. Operations Manage procurement platforms for acquisition of lab consumables, equipment, and office/operational supplies - sourcing suppliers, comparing quotes, and placing and tracking orders. Coordinate AI platforms responsible for invoicing and related admin: processing supplier invoices, tracking payments, and coordinating with finance/accounting on documentation.

Take ownership of general administrative tasks that keep the company running - from document management to coordinating logistics for the Portugal and UK teams. Help set up and improve operational processes as the company scales. Take on ad hoc operational and admin projects that come with running a scaling, multi-country deep-tech company. Proven experience in recruiting/talent acquisition, ideally including headhunting for hard-to-source or specialist roles. Comfortable working with AI tools day-to-day - this is mandatory.

You should already use AI tools naturally in your own workflow, and specifically be comfortable applying them to hiring (sourcing, screening, outreach drafting, market mapping) to work faster and smarter, not just as a novelty.

Experience working inside a startup environment: comfortable with ambiguity, shifting priorities, and building process rather than inheriting it. Experience or strong interest in medtech, biotech, or deep-tech hiring is a strong plus - you don't need a science background, but you should be able to hold a real conversation with a photonics engineer or a regulatory lead about what makes a candidate strong. A genuine operator's mindset: you're as comfortable sourcing a candidate on Linked In as you are chasing down a supplier quote or reconciling an invoice.

High ownership and follow-through. i Lo F in a nutshell As personalized medicine becomes the norm, scientists, patients, and healthcare systems worldwide face massive barriers in providing the right treatment to the right patient. Recognized by CB Insights and Financial Times as one of the most promising Digital Health companies in the world, i Lo F is building an AI-powered platform capable of transforming precision medicine.

Our goal is to become the platform that democratizes access to personalized medicine for millions of people living with complex diseases around the globe. Thanks to our proprietary optical fingerprint library of disease biomarkers and biological profiles we can offer personalized patient screening and stratification in a faster and more affordable way, saving up to 40% of the cost and 70% of the time while enabling a more human patient experience.

Supported by leading institutions like Microsoft Ventures, Mayfield, and the Oxford University, i Lo F is currently focusing on validating its platform technology in one of the biggest challenges of our times: Alzheimer's, while maintaining ongoing verticals on Digestive Cancer, Stroke, and Infectious diseases. We are a mix of scientists, entrepreneurs, and inventors based in Oxford and Porto, with a passion for healthcare!

Recognized by CB Insights as one of the most promising Digital Health companies in the world and by the Financial Times as a Transformational Business in Healthcare, i Lo F has been regularly featured in leading outlets like Tech Crunch, Wired, and Sifted and listed as a rising star in AI-Driven Drug Discovery, Health Screening & Data Analytics. Stuff you want to know: What we value Be kind, always. Kindness is the baseline, not a soft skill. Never drop a teammate. One hand on the work, one hand always free to help. Honesty without ego.

We argue with ideas, not with pride. Say what you mean. Constructive candour is expected, not just welcomed. Make it count. The work reaches patients – act like it matters, because it does. Own it, all the way. Take responsibility for your remit and drive it to completion.

An excitingfuture with a deep-tech company selected by Financial Times and CB Insights as one of the most transformative companies in the world A high paced,flexible environment A stimulating atmosphere with room for creativity - fast-paced, fun, and energetic start-up with a friendly culture Weekly happy hours with amazing food and drinks Free coffee and snacks The opportunity to work with a worldclass, talented team: and potentially change healthcare as we know it for millions of patients living with complex diseases around the globe We share a passion for being part of a mission that matters, and we are always looking for curious and collaborative people who share our values and want to be part of our journey.

Talent Acquisition & Operations Specialist | Deep-Tech / Ai @ Personalized Medicine Portalegre, Portuguese Republic, PT