Business Operations and Management Support (m/f)

Match Profiler; Portugal; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Annual performance bonus

Onboarding and close support

Collaborative team

Social events

Exclusive partner discounts (health,旅行

Exclusive discounts on health, travel,

Job summary

Match Profiler is seeking a Business Operations and Management Support professional for a hybrid role based in Lisbon. You will provide executive assistance, coordinate meetings, manage calendars, and support cross‑functional teams on international projects.

The ideal candidate demonstrates strong organizational and documentation skills, proficiency in Microsoft 365, and effective English communication. Join a collaborative team with onboarding support, ongoing feedback, and growth opportunities.

Qualifications

• Executive assistance, management support, or equivalent coordination experience.
• Planning and coordination of management meetings, workshops and recurring organizational activities.
• Calendar management and scheduling across multiple stakeholders.
• Preparation of presentations, reports, agendas and management documentation.
• Stakeholder coordination, action tracking and follow-up management.
• Strong organizational, administrative and documentation skills.
• Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, SharePoint and Planner.
• Experience maintaining document repositories and shared calendars.
• Ability to work independently within defined processes and governance structures.
• Professional communication skills in English, written and verbal.
• Experience supporting international and cross-functional teams.
• Experience with SharePoint administration and content maintenance.
• Exposure to Project Management, Agile methods or IT Service Management practices such as ITIL.
• Experience with process improvement, reporting automation or Microsoft 365 productivity solutions.
• Exposure to connectivity, network services or technology service environments.

Skills

Executive assistance

Management support

Project coordination

Meeting planning

Calendar management

Stakeholder coordination

Organizational skills

Administrative skills

Documentation skills

English communication

Cross-functional teamwork

SharePoint administration

ITIL / IT service exposure

Process improvement

Microsoft 365 proficiency

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

SharePoint

Planner

Job description

Match Profiler is an Information Systems consultancy with over 25 years of experience in the national and international technology market.We believe in challenging and motivating projects, driven by multidisciplinary and agile teams - and we are looking for those who want to grow with us. With a close-knit approach, we develop solutions that drive business growth with innovation, trust and security. If you aspire to a career that challenges you daily and allows you to make a real impact - this opportunity is for you.We are currently strengthening the team of one of our clients with the following profile:

Business Operations and Management Support (m/f) - Hybrid (Lisbon)

What we are looking for

Hard Skills:

• Executive assistance, management support, project coordination assistance or equivalent coordination experience
• Planning and coordination of management meetings, workshops and recurring organizational activities
• Calendar management and scheduling coordination across multiple stakeholders
• Preparation of presentations, reports, agendas, briefings and management documentation
• Stakeholder coordination, action tracking and follow-up management
• Strong organizational, administrative and documentation skills
• Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, SharePoint and Planner
• Experience maintaining document repositories, shared calendars and collaboration platforms
• Ability to work independently within defined processes and governance structures
• Professional communication skills in English, written and verbal
• Experience supporting international and cross-functional teams
• Experience with SharePoint administration and content maintenance
• Exposure to supporting Project Management, Agile methods or IT Service Management practices such as ITIL
• Experience with process improvement, reporting automation or Microsoft 365 productivity solutions
• Exposure to connectivity, network services or technology service environments

What we have to offer:

• Careful onboarding and close support from day one
• Continuous feedback aligned with your professional goals
• An accessible and collaborative team ready to support each individual's journey
• A close-knit environment where idea sharing and personal development are valued
• Access to a network of partnerships offering exclusive discounts on health, wellness, travel, culture, gastronomy, leisure and much more
• Social events and initiatives that strengthen team spirit

Compensation and Benefits:

• Health insurance: included for the employee, with option to extend to family
• Performance bonus: annual, based on individual and company objectives