Administrative Assistant

Nonius; Maia; On-site; EUR 18,000 - 24,000; Full time

Benefits offered by this job

Health Insurance

Free beverages in office

Job summary

Nonius is seeking a Junior Sales Support & Operations to bridge daily administrative management and sales support, based at Maia, Portugal. You will act as the central operational hub, supporting Key Account Managers and driving commercial strategy with HQ coordination.

This full-time, on-site role offers opportunities for growth and involvement in multiple regions. The position emphasizes office logistics, invoicing, CRM upkeep, and client onboarding, with trainings and health insurance

Qualifications

• 1+ years combined experience in office administration and commercial prospecting.
• Bachelor's degree in Business Administration or related field.
• Proficiency in Google Workspace; able to use generative AI tools to optimize daily admin tasks.
• Fluency in English (written and spoken).
• Strong organizational skills and multitask capability under tight deadlines.

Responsibilities

• Office & operational support: travel, meetings, correspondence, filing, policies, and local logistics.
• Financial admin: invoicing, chasing overdue accounts receivable, tax/expense documentation.
• Sales Support & CRM: updating Pipedrive, managing sales calendars, document prep, and reports.
• Prospecting & Sales Outreach: phone outreach and re-engaging stalled leads.
• Client Onboarding & Relations: onboarding hotel groups and post-sales check-ins.

Skills

Google Workspace

Generative AI

Office admin

Workflow automation

Education

Bachelor's degree in Business Administration

Tools

Pipedrive

Job description

Nonius is a leading provider of Guest Technology Solutions for the hospitality industry, serving over 500,000 hotel rooms worldwide. Our solutions include cloud and edge computing, AI, IoT, networking, and digital guest experiences, helping hotels and other industries enhance their operations and guest satisfaction. Beyond hospitality, we provide technology for healthcare, maritime, and co-living spaces, integrating with global partners like Samsung, LG, Google, and Apple to drive seamless innovation.

Job Description

We are looking for a Junior Sales Support & Operations to bridge daily administrative management, and sales support.

In this role, you will serve as a central operational hub for our team—providing direct support to our Key Account Managers and sales teams, driving our commercial strategy, maintaining seamless coordination with Nonius HQ, and ensuring efficient day-to-day office operations.

This is a full‑time, on‑site position based at our Maia, Portugal office.

Key Responsabilities

Office & Operational Support: Managing travel, organizing meetings, handling correspondence, maintaining filing systems, updating policies, and managing local office logistics.

Financial Admin: Client invoicing, chasing overdue accounts receivable, and organizing tax/expense documentation.

Sales Support & CRM: Updating Pipedrive CRM, managing sales calendars, document prep, and compiling weekly/monthly reports for HQ.

Prospecting & Sales Outreach: Phone sales presentations, cold/warm lead outreach, and re‑engaging stalled sales leads.

Client Onboarding & Relations: Onboarding hotel groups, conducting post‑sales check‑ins, and running customer satisfaction surveys.

Must Have

• Experience: 1+ years of combined experience in office administration and commercial prospecting.
• Education: Bachelor’s degree or higher diploma in Business Administration or a related field.
• Technical Skills: Proficiency in Google Workspace and practical experience using generative AI tools to optimize daily admin tasks, drafting, and workflow automation.
• Languages: Fluency in English (written and spoken).
• Core Competencies: Strong organizational skills, keen attention to detail, ability to multitask under tight deadlines
• Availability to travel, attendance at events and schedule flexibility.

Nice to have

• Experience working within the technology, telecommunications, or hospitality tech sectors.
• Prior experience working in a multinational organization.
• Fluency in the Frenchlanguage is a plus
• Additional languages.

What's great in the job?

• Great team of smart people, in a friendly and open culture.
• Real responsibilities and autonomy.
• Expand your knowledge of various countries and regions.
• Great career opportunity in a fast‑evolving Technology company.
• Contribute to the greater experience of millions of Travellers around the World!

A full‑time position
Attractive salary package.

Trainings

Opportunities for training and development.

Health Insurance

Office with staff kitchen with free beverages.

Eat & Drink

Office with staff kitchen with free beverages.