Office Experience Lead in Warsaw

Capital; Warszawa; Hybrid; PLN 120,000 - 170,000; Full time

Benefits offered by this job

Competitive Salary

Work-Life Harmony

Generous Time Off

Employee Referral Program

Health & Pension Benefits

Workation: 30 extra days remote work

Volunteer Days

Job summary

Capital in Warsaw is seeking an Office/Facilities Manager to own the day-to-day operations of the office. You will serve as the go-to person for workplace-related questions, manage budgets, and coordinate vendors to ensure a smooth and welcoming environment for the team.

Responsibilities include onboarding/offboarding support, travel coordination, events, and continuous office improvements based on employee feedback.

Qualifications

• 3+ years in office management, workplace experience, or facilities coordination.
• Proven ability to own a budget and verify invoices.
• Hands-on vendor management: cleaners, tech support, building management and suppliers.
• Experience coordinating onboarding/offboarding with People/HR and IT.
• A proactive mindset: identify issues and fix them before they arise.
• Strong organizational skills and ability to juggle multiple requests.
• Excellent interpersonal skills and calm under pressure.

Responsibilities

• Be the single point of contact for everything workplace related in the Warsaw office and ensure follow-through until issues are resolved.
• Keep the office running smoothly day to day, coordinating supplies, IT setup for meetings, and space readiness.
• Manage budget for office supplies, groceries, and workplace services; verify invoices and manage vendor relationships.
• Plan and organize celebrations, events, and offsite meetings with stakeholders.
• Coordinate end-to-end travel for employees within the company policy.
• Gather feedback from new starters, leavers, and everyday users to continuously improve onboarding and office experience.

Skills

Office management

Facilities coordination

Budget management

Vendor management

HR collaboration

Organization

Interpersonal skills

First Aid

Bilingual English/Polish

Job description

Capital in Warsaw is seeking an Office/Facilities Manager to own the day-to-day operations of the office. You will serve as the go-to person for workplace-related questions, manage budgets, and coordinate vendors to ensure a smooth and welcoming environment for the team.

Responsibilities include onboarding/offboarding support, travel coordination, events, and continuous office improvements based on employee feedback.