Office & Executive Support Lead — Warsaw

Adform; Warszawa; On-site; PLN 60,000 - 85,000; Full time

Benefits offered by this job

Global culture

Annual learning budget

On-site breakfast

Pet-friendly office

Referral program

Job summary

Adform in Warsaw is seeking an Office Manager to oversee day-to-day operations and provide structured executive support for the Regional President. You will coordinate office services, events and vendor relationships in a dynamic, international environment.

The role requires strong Polish and English communication, hands-on MS Office skills, and a proactive, independent mindset to keep the office running smoothly and professionally.

Qualifications

• Experience in office administration, office management or executive support
• Strong written and verbal communication in Polish and English
• Hands-on knowledge of Microsoft Office including Word, Excel and Outlook

Responsibilities

• Manage day-to-day operations of the Warsaw office, including the reception area
• Maintain a professional, welcoming and well-organised office environment
• Support Adformers with daily administrative matters and coordinate office initiatives
• Manage office documentation, invoices, supplies and external service providers
• Coordinate maintenance and repair matters with property management and vendors
• Coordinate calendar, travel and meeting logistics for the Regional President
• Organise client visits, leadership meetings and client events
• Prepare meeting materials and coordinate follow-up actions, expenses, gifts and invoices

Skills

Communication

Office administration

MS Office

Polish/English bilingual

Tools

Microsoft Office

Excel

Outlook

Job description

Adform in Warsaw is seeking an Office Manager to oversee day-to-day operations and provide structured executive support for the Regional President. You will coordinate office services, events and vendor relationships in a dynamic, international environment.

The role requires strong Polish and English communication, hands-on MS Office skills, and a proactive, independent mindset to keep the office running smoothly and professionally.