Workplace Experience Lead (Kraków)

TechTree; Kraków; Hybrid; PLN 66,000 - 156,000; Full time

Job summary

TechTree in Kraków is launching an expanded office operations function to support a fast-growing fintech team. The Workplace Coordinator role focuses on smooth office operations, onboarding new starters, and managing supplies, with close collaboration across management and partners.

The position emphasizes an organised, welcoming workplace and proactive problem-solving to keep daily activities running efficiently. Fluency in Polish and English is required for effective communication.

Qualifications

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Detail-oriented with a high level of accuracy.
• Proficient with MS Office (Excel, Word, Outlook).
• Experience in office administration or a similar role.
• Able to work with internal teams and external partners.
• Polish and English fluency.

Responsibilities

• Ensure the smooth and efficient operation of the office, while providing support to the management team and other departments as required.
• Own the workplace experience, ensuring the office is organised, welcoming, and runs smoothly.
• Liaise with building management and maintenance providers to ensure timely resolution of office-related issues.
• Greet visitors and coordinate refreshments to ensure a professional and friendly guest experience.
• Manage meeting room bookings, ensuring rooms are clean, presentable, and tech-enabled.
• Support the planning and execution of internal and external events, including setup, pack-down, and catering logistics.
• Monitor and manage inventory of kitchen and office supplies, ensuring stock levels are maintained.
• Build and maintain strong relationships with vendors, including catering, cleaning, office supply, and merchandise partners.
• Source and assess new vendors as required to meet office needs and improve service quality.
• Provide ad hoc administrative support to the Senior Leadership Team and assist other departments as needed.
• Support onboarding by preparing desks, welcome kits, conducting office tours, and coordinating Day 1 logistics.
• Track and manage employee merchandise inventory, including sizes and preferences, and coordinate distribution.
• Maintain and update monthly office noticeboards with engaging themes, team wins, and visual content.
• Assist with people tasks (e.g. HR admin, birthdays, milestones) and support People & Culture as required.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

MS Office

Office administration

Collaboration

Problem solving

Polish (Fluent)

English (Fluent)

Tools

MS Office

Job description

TechTree in Kraków is launching an expanded office operations function to support a fast-growing fintech team. The Workplace Coordinator role focuses on smooth office operations, onboarding new starters, and managing supplies, with close collaboration across management and partners.

The position emphasizes an organised, welcoming workplace and proactive problem-solving to keep daily activities running efficiently. Fluency in Polish and English is required for effective communication.