Workforce Administration Specialist (German speaking)

Clutter; Województwo mazowieckie; On-site; PLN 110,000 - 150,000; Full time

Benefits offered by this job

Competitive compensation

Total Rewards programs

Professional development

Job summary

Iron Mountain is seeking a motivated Workforce Administration Specialist to join our Human Resources Operations team in Warsaw. You will manage German employee data, HR reporting, and benefits administration, ensuring compliance and a high-quality employee experience.

The role supports global offboarding and local government reporting, collaborating with internal teams and outsourcing partners. Requirements include HR admin experience, knowledge of HRIS (Workday), case management tools

Qualifications

• Experience in HR administration, data entry, or similar support role.
• Strong knowledge of HRIS (Workday) and case management tools (ServiceNow).
• Ability to handle confidential information with discretion.
• Fluent English and German language skills.

Responsibilities

• Maintain and organize employee files and documentation in compliance with policies and privacy regs.
• Partner to resolve lifecycle cases and manage local benefits programs, including enrollments and terminations.
• Oversee local government reports and the global offboarding process for compliance.

Skills

HR administration

Data entry

Confidentiality

Time management

English

German

Tools

Workday

ServiceNow

Google Suite

Job description

POL | Warszawa | Al. Jerozolimskie 172 Budynek E

Full time

J0106128

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Iron Mountain is seeking a motivated Workforce Administration Specialist to join our Human Resources Operations team.

In this role, you will be responsible for the accurate and efficient management of German employee data, Human Resources reporting, and benefits administration to ensure compliance and a high-quality employee experience.

Our Workforce Administration team is a global function dedicated to maintaining high standards across the employee lifecycle, supporting our people through consistent and effective data management.

What You'll Do

• Lead Retained HR Administration: Maintain and organize employee files and documentation while ensuring full adherence to company policies and data privacy regulations.
• Collaborate on Benefits and Lifecycle Management: Partner with internal teams and our outsourcing partners to resolve employee lifecycle cases and manage local benefits programs, including enrollments and terminations.
• Ensure Regulatory Compliance: Oversee the preparation and submission of local government reports and manage complex compliance tasks, such as employment-related documentation and the global offboarding process.

What You'll Bring

• Experience in a Human Resources administrative, data entry, or similar support role.
• Strong technical knowledge of Human Resources Information Systems (such as Workday), case management tools (such as ServiceNow), and Google Suite.
• Proven ability in handling confidential information with discretion and managing time effectively in a detail-oriented environment.
• Full professional proficiency in English and German language, with the ability to communicate effectively with both internal stakeholders and external partners.

What We Offer

• Competitive compensation and benefits package aligned with your experience.
• Total Rewards programs to support your career and wellbeing.
• Professional development and opportunities for continuous learning and growth.

Category: Human Resources

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

Requisition: J0106128