Workforce Administration Specialist - German Speaking

Iron Mountain; Polska; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation package

Total Rewards program

Professional development opportunities

Job summary

Iron Mountain is seeking a Workforce Administration Specialist to join our HR Operations team in Poland. You will manage German employee data, HR reporting, and benefits administration to ensure compliance and a high-quality employee experience.

This global function emphasizes data accuracy and privacy, supporting the employee lifecycle and collaborating with internal teams and outsourcing partners.

Qualifications

• Experience in a Human Resources administrative, data entry, or similar support role.
• Strong technical knowledge of Human Resources Information Systems (such as Workday), case management tools (such as ServiceNow), and Google Suite.
• Proven ability in handling confidential information with discretion and managing time effectively in a detail-oriented environment.
• Full professional proficiency in English and German language, with the ability to communicate effectively with both internal stakeholders and external partners.

Responsibilities

• Lead Retained HR Administration: Maintain and organize employee files and documentation while ensuring full adherence to company policies and data privacy regulations.
• Collaborate on Benefits and Lifecycle Management: Partner with internal teams and our outsourcing partners to resolve employee lifecycle cases and manage local benefits programs, including enrollments and terminations.
• Ensure Regulatory Compliance: Oversee the preparation and submission of local government reports and manage complex compliance tasks, such as employment-related documentation and the global offboarding process.

Skills

HR administration

Data entry

Workday

ServiceNow

Google Suite

Discretion

Time management

English

German

Tools

Workday

ServiceNow

Google Suite

Job description

Iron Mountain is seeking a motivated Workforce Administration Specialist to join our Human Resources Operations team.

In this role, you will be responsible for the accurate and efficient management of German employee data, Human Resources reporting, and benefits administration to ensure compliance and a high-quality employee experience.

Our Workforce Administration team is a global function dedicated to maintaining high standards across the employee lifecycle, supporting our people through consistent and effective data management.

What You'll Do

In this role, you will:

• Lead Retained HR Administration: Maintain and organize employee files and documentation while ensuring full adherence to company policies and data privacy regulations.
• Collaborate on Benefits and Lifecycle Management: Partner with internal teams and our outsourcing partners to resolve employee lifecycle cases and manage local benefits programs, including enrollments and terminations.
• Ensure Regulatory Compliance: Oversee the preparation and submission of local government reports and manage complex compliance tasks, such as employment-related documentation and the global offboarding process.

What You'll Bring

The ideal candidate will have:

• Experience in a Human Resources administrative, data entry, or similar support role.
• Strong technical knowledge of Human Resources Information Systems (such as Workday), case management tools (such as ServiceNow), and Google Suite.
• Proven ability in handling confidential information with discretion and managing time effectively in a detail-oriented environment.
• Full professional proficiency in English and German language, with the ability to communicate effectively with both internal stakeholders and external partners.

What We Offer

• Competitive compensation and benefits package aligned with your experience.
• Total Rewards programs to support your career and wellbeing.
• Professional development and opportunities for continuous learning and growth.