Office Operations Coordinator — Hybrid (Warsaw)

Flix; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Work from Anywhere

Hybrid work model

Wellbeing support

Language courses

Mentoring program

Job summary

Flix is seeking an Office Coordinator in Warsaw to ensure smooth day-to-day operations and deliver an outstanding employee experience across Eastern Europe. You will own the administrative heartbeat of our offices, from reception to vendor management, with a focus on efficiency and collaboration.

You thrive on ownership, coordinate budgets and events, and connect with teams to build a seamless workplace. This on-site role at Fabryczna 5, Warsaw offers hybrid/work-from-anywhere options in some

Qualifications

• Excellent organizational abilities and multitasking across priorities.
• Proactive mindset to anticipate issues.
• Strong interpersonal and professional communication.
• Fluency in Polish and strong English speaking/writing.
• Willingness to work on-site at Fabryczna 5, Warsaw.

Responsibilities

• Ensure smooth day-to-day operation of the office, including reception.
• Manage administration processes such as document flows or contracts.
• Oversee administrative budget, spending, and procurement.
• Manage relationships with suppliers, vendors, and building administration.
• Organize office events and support employee experience initiatives.
• Coordinate office supplies, inventory, equipment, maintenance, and repairs.
• Standardize processes across offices and drive improvements.

Skills

Strong organizational skills

Proactive mindset

Excellent communication

Interpersonal skills

On-site availability

Polish language

English language

Job description

Flix is seeking an Office Coordinator in Warsaw to ensure smooth day-to-day operations and deliver an outstanding employee experience across Eastern Europe. You will own the administrative heartbeat of our offices, from reception to vendor management, with a focus on efficiency and collaboration.

You thrive on ownership, coordinate budgets and events, and connect with teams to build a seamless workplace. This on-site role at Fabryczna 5, Warsaw offers hybrid/work-from-anywhere options in some