Warsaw Office Assistant: Sales & Admin Support

Gewiss Polska; Warszawa; Sur place; PLN 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Continuous training and career growth

International work environment

Autonomy and responsibility

Résumé du poste

GEWISS Polska is seeking an organized Office Assistant to support daily operations in our Warsaw office. You will handle administrative tasks, documentation, invoicing support, CRM data upkeep, and basic customer communications to assist the local sales team.

The role emphasizes on-site presence, coordination of travel and events, and collaboration with internal teams to ensure smooth office functioning and reliable customer service.

Qualifications

• Proven ability to organize and manage schedules, documents and correspondence.
• Proficient in MS Office (Outlook, Excel, Word) for daily tasks.
• Solid English communication for business correspondence.
• Fluent Polish for internal and external interactions.
• Capable of working independently and reliably.
• Willingness to work on-site at the Warsaw office.

Responsabilités

• Handle daily office administration and correspondence.
• Maintain and organize office documentation and records.
• Collect, verify invoices and forward to external accounting.
• Order office supplies and coordinate basic services.
• Organize business travel, hotels and meeting logistics.
• Support internal administrative procedures with external providers.
• Handle incoming customer inquiries by email and phone.
• Forward customer requests to the sales team.
• Prepare standard commercial documents and simple quotations.
• Update customer records in the CRM system.
• Assist with order status inquiries and follow-up.
• Provide day-to-day admin support to the sales team and Country Manager.
• Assist with logistics for meetings and events.
• Coordinate marketing material orders and shipments.
• Communicate with venues, hotels and suppliers.
• Provide support for marketing activities and trade events.

Connaissances

Organizational skills

MS Office (Outlook, Excel, Word)

English language

Polish language

Interpersonal communication

Independent work

Reliability & accuracy

On-site availability

Outils

CRM familiarity

Description du poste

GEWISS Polska is seeking an organized Office Assistant to support daily operations in our Warsaw office. You will handle administrative tasks, documentation, invoicing support, CRM data upkeep, and basic customer communications to assist the local sales team.

The role emphasizes on-site presence, coordination of travel and events, and collaboration with internal teams to ensure smooth office functioning and reliable customer service.