Office Assistant

Gewiss Polska; Warszawa; Vor Ort; PLN 60.000 - 90.000; Vollzeit

Benefits dieser Stelle

Continuous training and career growth

International work environment

Autonomy and responsibility

Zusammenfassung

GEWISS Polska is seeking an organized Office Assistant to support daily operations in our Warsaw office. You will handle administrative tasks, documentation, invoicing support, CRM data upkeep, and basic customer communications to assist the local sales team.

The role emphasizes on-site presence, coordination of travel and events, and collaboration with internal teams to ensure smooth office functioning and reliable customer service.

Qualifikationen

• Proven ability to organize and manage schedules, documents and correspondence.
• Proficient in MS Office (Outlook, Excel, Word) for daily tasks.
• Solid English communication for business correspondence.
• Fluent Polish for internal and external interactions.
• Capable of working independently and reliably.
• Willingness to work on-site at the Warsaw office.

Aufgaben

• Handle daily office administration and correspondence.
• Maintain and organize office documentation and records.
• Collect, verify invoices and forward to external accounting.
• Order office supplies and coordinate basic services.
• Organize business travel, hotels and meeting logistics.
• Support internal administrative procedures with external providers.
• Handle incoming customer inquiries by email and phone.
• Forward customer requests to the sales team.
• Prepare standard commercial documents and simple quotations.
• Update customer records in the CRM system.
• Assist with order status inquiries and follow-up.
• Provide day-to-day admin support to the sales team and Country Manager.
• Assist with logistics for meetings and events.
• Coordinate marketing material orders and shipments.
• Communicate with venues, hotels and suppliers.
• Provide support for marketing activities and trade events.

Kenntnisse

Organizational skills

MS Office (Outlook, Excel, Word)

English language

Polish language

Interpersonal communication

Independent work

Reliability & accuracy

On-site availability

Tools

CRM familiarity

Jobbeschreibung

GEWISS is an Italian multinational company that operates internationally in the development of technological solutions and innovative services for home & building automation, energy protection and distribution, electric mobility and smart lighting.

The history of GEWISS is rooted in a successful entrepreneurial path, born from the revolutionary intuition of the use of technopolymer in electrical systems and guided by the values of integrity, culture of excellence and sustainability.

We are experiencing a moment of exciting and ambitious growth to be increasingly managerial, international, digital and sustainable. For this reason, we need the best talents to walk alongside us, supporting together this process of continuous evolution.

We are looking for a well-organized and reliable Office Assistant to support the daily operations of our Warsaw office and provide administrative assistance to the local sales team.The position focuses on routine administrative activities, documentation, customer communication and organizational support.

This is an operational support role without team management or strategic responsibilities.

Key Responsibilities

Office Administration

• Handle daily office administration and correspondence.
• Maintain and organize office documentation and records.
• Collect, verify for completeness and forward invoices and expense documentation to the external accounting provider.
• Order office supplies and coordinate basic office services.
• Organize business travel arrangements, hotel bookings and meeting logistics.
• Support internal administrative procedures and communication with external service providers.
• Handle incoming customer inquiries by email and telephone.
• Forward customer requests to the appropriate sales team members.
• Prepare standard commercial documents and simple quotations using approved templates and pricing guidelines.
• Update basic customer information and records in the CRM system.
• Assist with order status inquiries and administrative follow-up.
• Provide day-to-day administrative assistance to the sales team and Country Manager.

Marketing & Event Support

• Assist with the logistical organization of customer meetings, training sessions and company events.
• Coordinate marketing material orders and shipments.
• Communicate with event venues, hotels and external suppliers.
• Provide basic administrative support for marketing activities and trade events.

Requirements

• Good organizational skills and attention to detail.
• Proficiency in MS Office, particularly Outlook, Excel and Word.
• Communicative English, including the ability to handle basic business correspondence.
• Fluent Polish.
• Good communication and interpersonal skills.
• Ability to work independently on assigned administrative tasks.
• Reliability, accuracy and a proactive attitude.
• Willingness to work on-site in the Warsaw office.

Nice to Have

• Previous experience in an administrative, office assistant or sales support position.
• Familiarity with CRM systems.
• Experience working in an international company.
• Previous professional experience is an advantage but is not mandatory.
• Organization and time management
• Accuracy and attention to detail
• Communication and teamwork
• Reliability and accountability
• Problem-solving in daily administrative matters
• Ability to prioritize routine tasks

In Gewiss, you will find:

• A stimulating and dynamic environment that will allow you to confront talented professionals and projects increasingly digital and innovative.
• Autonomy and responsibility, because getting involved is the first step to make a difference.
• Continuous training and career opportunities. You will have constantly updated multimedia training content. Your results will guide your growth path.

Gewiss guarantees equal opportunities and values all applications in the same way, evaluating passion, skills and motivation.