Sales Administrator - Poland

Fortinet Inc.; Województwo mazowieckie; On-site; PLN 35,000 - 55,000; Full time

Job summary

Fortinet Inc. is seeking a proactive Sales Administrator to support the sales team and office operations in Warszawa.

You will manage office administration, document handling, and act as a local coordinator for staff on administrative matters, ensuring smooth daily operations and reliable processes. In this role you will collaborate with Finance, Legal, and Logistics to align workflows, monitor orders, maintain CRM data quality, and assist in executing sales initiatives such as events and

Qualifications

• Experience in administration and/or sales support roles.
• Strong organizational and multitasking skills.
• Proactive and solution-oriented mindset.
• Ability to operate in a fast-growing, international environment.
• Solid communication skills and stakeholder management.
• Fluency in English and Polish.

Responsibilities

• Provide end-to-end operational support across office management and sales administration.
• Oversee document management of the local entity.
• Act as a point of coordination for employees on administrative matters.
• Ensure smooth day-to-day operations of the office environment.
• Manage relationships with external vendors (facility, services, supplies).
• Coordinate internal logistics, meetings, and company events.
• Provide operational support to the sales team across the sales cycle.
• Coordinate with Finance, Legal, and Logistics to ensure process alignment.
• Monitor order status for office and proactively resolve operational bottlenecks.
• Support reporting and pipeline hygiene (CRM updates, data quality).
• Assist in execution of sales initiatives (events, campaigns, trainings).

Skills

Administration experience

Sales support

Organizational skills

Multitasking

Stakeholder management

Bilingual English-Polish

Job description

Role Purpose

The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Job Description

Sales Administrator

Location: Warszawa, Poland

Role Purpose

The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Scope Of Responsibilities

• Office Administration


• Oversee document management of the local entity


• Act as a point of coordination for employees on administrative matters


• Ensure smooth day-to-day operations of the office environment


• Manage relationships with external vendors (facility, services, supplies)


• Coordinate internal logistics, meetings, and company events


• Sales Administration Support


• Provide operational support to the sales team across the sales cycle


• Coordinate with Finance, Legal, and Logistics to ensure process alignment


• Monitor order status for office and proactively resolve operational bottlenecks


• Support reporting and pipeline hygiene (CRM updates, data quality)


• Assist in execution of sales initiatives (events, campaigns, trainings)

Candidate Profile

• Experience in administration and/or sales support roles


• Strong organizational and multitasking skills


• Proactive and solution-oriented mindset


• Ability to operate in a fast-growing, international environment


• Solid communication skills and stakeholder management


• Fluency in both English and Polish (required for working in a bilingual and international environment)

Expected Business Impact

• Increased sales productivity through reduction of administrative workload on sales teams and reducing administrative burden on managers


• Improved operational efficiency and shorter order processing cycles


• Higher data quality and process consistency across sales operations


• Reduced operational risk related to documentation and compliance


• Better scalability of the local organization without adding pressure to existing roles