Sales Administrator - Poland

Fortinet Inc.; Polska; Hybride; PLN 50 000 - 80 000; Plein temps

Résumé du poste

Fortinet Inc. is seeking a Sales Administrator in Warsaw to provide end-to-end office and sales support in a bilingual, international setting.

You will streamline processes, manage documents, coordinate with cross-functional teams, and support the sales cycle from quote to delivery. Ideal candidates bring administration or sales support experience, strong organization, and proactive communication in English and Polish.

Qualifications

• Experience in administration and/or sales support roles.
• Strong organizational and multitasking skills.
• Proactive and solution-oriented mindset.
• Ability to operate in a fast-growing, international environment.
• Solid communication skills and stakeholder management.
• Fluency in both English and Polish (required for working in a bilingual and international environment).

Responsabilités

• Oversee document management of the local entity.
• Act as a point of coordination for employees on administrative matters.
• Ensure smooth day-to-day operations of the office environment.
• Manage relationships with external vendors (facility, services, supplies).
• Coordinate internal logistics, meetings, and company events.
• Provide operational support to the sales team across the sales cycle.
• Coordinate with Finance, Legal, and Logistics to ensure process alignment.
• Monitor order status for office and proactively resolve operational bottlenecks.
• Support reporting and pipeline hygiene (CRM updates, data quality).
• Assist in execution of sales initiatives (events, campaigns, trainings).

Connaissances

Organizational skills

Multitasking

Stakeholder management

Proactive mindset

Fluent English

Polish language

Description du poste

Sales Administrator

Location: Warszawa, Poland

Role Purpose

The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Scope of Responsibilities

1. Office Administration

• Oversee document management of the local entity
• Act as a point of coordination for employees on administrative matters
• Ensure smooth day-to-day operations of the office environment
• Manage relationships with external vendors (facility, services, supplies)
• Coordinate internal logistics, meetings, and company events

2. Sales Administration Support

• Provide operational support to the sales team across the sales cycle
• Coordinate with Finance, Legal, and Logistics to ensure process alignment
• Monitor order status for office and proactively resolve operational bottlenecks
• Support reporting and pipeline hygiene (CRM updates, data quality)
• Assist in execution of sales initiatives (events, campaigns, trainings)

3. Candidate Profile

• Experience in administration and/or sales support roles
• Strong organizational and multitasking skills
• Proactive and solution-oriented mindset
• Ability to operate in a fast-growing, international environment
• Solid communication skills and stakeholder management
• Fluency in both English and Polish (required for working in a bilingual and international environment)

4. Expected Business Impact

• Increased sales productivity through reduction of administrative workload on sales teams and reducing administrative burden on managers
• Improved operational efficiency and shorter order processing cycles
• Higher data quality and process consistency across sales operations
• Reduced operational risk relatedto documentation and compliance
• Better scalability of the local organization without adding pressure to existing roles