Sales Administrator - Poland

Fortinet Inc.; Warszawa; Sur place; PLN 50 000 - 75 000; Plein temps

Résumé du poste

Fortinet Inc. in Warszawa is seeking a Sales & Office Administration Specialist to provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes.

You'll oversee document management, coordinate with vendors, manage day-to-day office operations, and support sales initiatives and CRM data quality. The candidate should have admin or sales support experience, strong organization, a proactive mindset, and fluency in English

Qualifications

• Experience in administration and/or sales support.
• Excellent organizational and multitasking abilities.
• Proactive problem-solver with a can-do attitude.
• Ability to work in a fast-growing, international environment.
• Strong communication and stakeholder management skills.
• Fluency in English and Polish required for a bilingual setting.

Responsabilités

• Oversee local office document management and operations.
• Provide end-to-end sales administration support across the sales cycle.
• Coordinate with Finance, Legal and Logistics to ensure process alignment.
• Monitor order status and resolve operational bottlenecks.
• Assist in reporting, CRM updates, and data quality.
• Support sales initiatives, events, and campaigns.

Connaissances

Admin experience

Organizational skills

Multitasking

Proactive mindset

Stakeholder management

English & Polish fluency

Description du poste

Sales Administrator

Location: Warszawa, Poland

Role Purpose

The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Scope of Responsibilities

1. Office Administration

• Oversee document management of the local entity
• Act as a point of coordination for employees on administrative matters
• Ensure smooth day-to-day operations of the office environment
• Manage relationships with external vendors (facility, services, supplies)
• Coordinate internal logistics, meetings, and company events

2. Sales Administration Support

• Provide operational support to the sales team across the sales cycle
• Coordinate with Finance, Legal, and Logistics to ensure process alignment
• Monitor order status for office and proactively resolve operational bottlenecks
• Support reporting and pipeline hygiene (CRM updates, data quality)
• Assist in execution of sales initiatives (events, campaigns, trainings)

3. Candidate Profile

• Experience in administration and/or sales support roles
• Strong organizational and multitasking skills
• Proactive and solution-oriented mindset
• Ability to operate in a fast-growing, international environment
• Solid communication skills and stakeholder management
• Fluency in both English and Polish (required for working in a bilingual and international environment)

4. Expected Business Impact

• Increased sales productivity through reduction of administrative workload on sales teams and reducing administrative burden on managers
• Improved operational efficiency and shorter order processing cycles
• Higher data quality and process consistency across sales operations
• Reduced operational risk relatedto documentation and compliance
• Better scalability of the local organization without adding pressure to existing roles