Vendor Operations Specialist (m/w/x)

Autodoc Group; Warszawa; On-site; PLN 100,000 - 167,000; Full time

Benefits offered by this job

Competitive salaries

Stable employment

Cafeteria benefits system

Mental Wellbeing Program

Corporate discount for car parts

Opportunities for advancement

Free language classes

Language courses

Job summary

A growing international company in Warsaw is seeking a Supply Chain Coordinator to oversee daily order fulfilment and manage vendor relationships. Ideal candidates will hold a Bachelor's degree and have 2+ years of relevant experience, preferably in e-commerce. Responsibilities include monitoring performance metrics and driving improvements. The company offers competitive salaries, a benefits system including wellness programs, and opportunities for advancement within the organization.

Qualifications

• 2+ years of experience in supply chain coordination or vendor management.
• Experience preferably within the e-commerce sector.
• Ability to manage relationships effectively.
• Excellent organizational and problem-solving skills with strong attention to details.
• Effective communicator with ability to manage relationships with internal stakeholders and external vendors.
• Comfortable working in fast-paced dynamic environment.
• Experience in e-commerce is an advantage.
• English proficiency, Russian and/or German or Polish language knowledge.

Responsibilities

• Monitor daily order fulfilment and vendor performance metrics.
• Develop and implement operational improvements.
• Support continuous improvement initiatives in vendor operations.
• Work cross-functionally with procurement, finance and operations teams to support smooth order flow.
• Developing and implementing improvements aimed at maximizing efficiency, reducing costs, enhancing accuracy, and maintaining consistently high-quality standards throughout the supply chain.
• Maintain accurate and up-to-date vendor records in the system.
• Coordinate onboarding of vendors, ensuring compliance with company policies.
• Support continuous improvement initiatives for vendor operations processes and tools.

Skills

Supply chain coordination

Vendor management

Procurement operations

Microsoft Office Suite proficiency

Organizational skills

Problem-solving skills

English proficiency

Knowledge of Russian or German or Polish

Education

Bachelor’s degree in supply chain operations or related field

Tools

Microsoft Office Suite

Job description

Job Description

• Daily order fulfilment monitoring;
• Actively managing relationships with external vendors involved in warehouse operations and logistics;
• Monitoring vendor’s performance metrics and driving improvement actions;
• Work cross-functionally with procurement, finance and operations teams to support smooth order flow;
• Developing and implementing improvements aimed at maximizing efficiency, reducing costs, enhancing accuracy, and maintaining consistently high-quality standards throughout the supply chain;
• Maintain accurate and up-to-date vendor records in the system;
• Coordinate onboarding of vendors, ensuring compliance with company policies;
• Support continuous improvement initiatives for vendor operations processes and tools;

Qualifications

• Bachelor’s degree in supply chain operations, Business or related field;
• 2+ years of experience in supply chain coordination, vendor management or procurement operations preferably within e-commerce;
• Proficiency in Microsoft Office Suite;
• Excellent organizational and problem-solving skills with strong attention to details;
• Effective communicator with ability to manage relationships with internal stakeholders and external vendors;
• Comfortable working in fast-paced dynamic environment;
• Experience in e-commerce is an advantage;
• English proficiency, Russian and/or German or Polish language knowledge;

Additional Information

• Competitive salaries based on your professional experience;
• Stable employment in a fast-growing international company;
• A cafeteria benefits system that lets you choose from options such as life insurance, private medical care, a sports card, cinema tickets, and more;
• Guaranteed 26 vacation days per calendar year, regardless of seniority;
• An extra day off to celebrate your birthday;
• Mental Wellbeing Program – free and confidential mental and physical health support services for you and your immediate family, covering a wide range of personal and work-related issues;
• AUTODOC corporate discount for purchasing car parts at special rates for personal use;
• Opportunities for advancement, further training (over 650 courses on soft and hard skills available on our e-learning platform), and coaching;
• Free English, German, and Polish language classes.