US Federal Proposal Coordinator — Hybrid & Flexible Hours

Jacobs Engineering Group; Kraków; Hybrid; PLN 70,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Additional life insurance

MyBenefit platform

Family support services

Vacation policy

Flexible European hours

Hybrid work model

Job summary

Jacobs is expanding its Global Design Center in Kraków and seeks a skilled Proposal Coordinator to support our US federal sales organization. You will coordinate input from technical teams, tailor resumes and project descriptions, track deadlines, and ensure compliance with client requirements.

The role involves collaboration with colleagues across functions, countries, and time zones. You will write or edit proposal sections, support smaller submissions, and help deliver high-quality proposals

Qualifications

• 2+ years of relevant experience in proposal coordination, bid support, marketing communications, project coordination, or a related role involving document preparation, multiple stakeholders, and deadlines.
• Advanced English verbal, writing, editing, and proofreading skills, including the ability to present information clearly and tailor content to the intended audience.
• Strong teamwork and relationship-building skills in an international environment.
• Ability to work both collaboratively and independently and coordinate remotely with geographically dispersed teams.

Responsibilities

• Perform research, writing, editing, and proposal coordination to meet deadlines with guidance appropriate to your experience.
• Manage multiple tasks concurrently and engage with stakeholders and reviewers.
• Coordinate proposal support from publishers, designers, editors, and bid teams to achieve timely, high-quality deliverables.
• Review client requirements, maintain compliance checklists, and track required content and inputs with the bid team.
• Write or edit content for proposal sections and tailor CV and project descriptions to client requirements.

Skills

Advanced English

Strong organizational skills

Teamwork

Proactive problem solving

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Jacobs is expanding its Global Design Center in Kraków and seeks a skilled Proposal Coordinator to support our US federal sales organization. You will coordinate input from technical teams, tailor resumes and project descriptions, track deadlines, and ensure compliance with client requirements.

The role involves collaboration with colleagues across functions, countries, and time zones. You will write or edit proposal sections, support smaller submissions, and help deliver high-quality proposals