Proposal Coordinator U.S. Federal

Jacobs; Kraków; Híbrido; PLN 70.000 - 100.000; Tempo integral

Benefícios oferecidos por esta vaga

Private medical care

Life insurance

MyBenefit platform

Support for employees and families

Vacation under the pear tree

Resumo da vaga

Jacobs is expanding its Global Design Center in Kraków and seeking a talented Proposal Coordinator to support US federal sales proposals. You will coordinate inputs from technical teams, tailor resumes and project descriptions, track deadlines, and ensure compliance with client requirements.

The role offers hybrid work options and collaboration across time zones. This position requires 2+ years in proposal coordination, strong English skills, and proficiency in MS Word, Excel, and PowerPoint.

Qualificações

• Bachelor's degree or equivalent professional experience.
• 2+ years of experience in proposal coordination or related roles.
• Advanced English written and verbal skills.
• Strong organizational skills and attention to detail.
• Teamwork and ability to work across international teams.
• Proactive follow-up and clear communication.
• Proficiency with MS Word; knowledge of Excel/PowerPoint.

Responsabilidades

• Perform research, writing, editing, and proposal coordination to meet deadlines.
• Coordinate input from stakeholders across functions, countries, and time zones.
• Tailor CVs and project descriptions to client requirements.
• Ensure compliance with client requirements and company branding guidelines.
• Assist in smaller proposals and larger pursuits under guidance of a Proposal Manager.

Conhecimentos

Proposal coordination

Advanced English

Organization

Teamwork

Proactivity

Remote coordination

Formação

Bachelor's degree

Ferramentas

Microsoft Word

Excel

PowerPoint

Descrição da vaga

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today's challenges both locally and globally.

We are currently expanding our Global Design Center in Kraków to meet evolving process needs and increasing recruitment demand. The Creative Sales Solutions team is seeking talented and experienced Proposal Coordinator who will support our US operations.

As a Proposal Coordinator, you will work closely with Jacobs' U.S. federal sales organization, supporting the preparation of proposals for engineering and consulting services.

Working with other members of the team, will support qualification statements, form submissions, task order proposals, and complex proposals and presentations.

You will coordinate input from technical teams, tailor resumes and project descriptions, track deadlines, and check documents against client requirements. You will coordinate smaller proposals or assigned sections with guidance from a Proposal Manager or senior team member and support larger, more complex pursuits.

As a Proposal Coordinator You Will (among Other Tasks)

• Perform research, writing, editing, and proposal coordination to meet internal and external deadlines, with guidance appropriate to your experience and the complexity of the assignment
• Manage multiple tasks concurrently and engage with various stakeholders and reviewers
• Communicate clearly and transparently with bid team members and stakeholders at all levels, proactively sharing progress, confirming expectations, and raising questions or risks early.
• Work collaboratively with colleagues across functions, countries, and time zones, building effective working relationships and supporting shared proposal goals.
• Coordinate proposal support, from document publishers, graphic designers, editors, and bid team to achieve, timely outcomes and high-quality deliverables
• Review client requirements, maintain compliance checklists, and track required content and outstanding inputs with the bid team
• Write or edit content for proposal sections, interview subject matter experts, and tailor CV and project descriptions to client requirements
• Apply company brand guidelines and check documents for consistency, formatting, accuracy, and completeness before reviews and submission
• Work with experienced proposal professionals to learn the team's proposal processes, tools, and client requirements. As you gain experience, take increasing ownership of assigned proposal activities and smaller submissions

We offer

• Work in an experienced project team and take part in international and prestigious projects at a company active in all areas of infrastructure investment.
• Benefits package private medical care, additional life insurance, the ability to choose your own benefits on the MyBenefit platform, support for employees and their families in difficult life situations, and many more.
• Holiday allowance "vacation under the pear tree".
• Flexible European hours aligned with U.S. collaboration (start around 9-10 am)
• Possibility to work in the office or in a hybrid model.

You can find more information about our benefits and work culture here Benefits

Here's what you'll need

• Bachelor's degree in marketing, business development, communications, journalism, English philology, business, management, or engineering discipline, or equivalent relevant professional experience
• 2+ years of relevant experience in proposal coordination, bid support, marketing communications, project coordination, or a related role involving document preparation, multiple stakeholders, and deadlines
• Advanced English verbal, writing, editing, and proofreading skills, including the ability to present information clearly and tailor content to the intended audience
• Strong organizational skills and attention to detail and quality. Communicate missing information or inconsistencies promptly to support quality and deadlines.
• Strong teamwork and relationship-building skills, with the ability to communicate effectively with people in different roles and at different levels in an international working environment.
• A proactive approach to following up on actions, solving problems, and communicating progress and risks
• Strong Microsoft Word skills, including styles, tables, templates, and document formatting; working knowledge of Excel and PowerPoint
• Ability to work both collaboratively and independently and coordinate remotely with geographically dispersed teams during agreed working hours

Would be an advantage

• Experience with proposals submissions, or other formal proposal processes on US market
• Experience in the engineering, architecture, construction, environmental, or consulting services industries
• Experience with SharePoint, Adobe InDesign, or other document publishing tools
• Experience using CRM systems, such as Salesforce

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here.

Your application experience is important to us, and we're keen to adapt to make every interaction even better.