Federal Proposals Coordinator — US Bid Support

Jacobs; Kraków; Hybrid; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Private medical care

Life insurance

MyBenefit platform

Support for employees and families

Vacation under the pear tree

Job summary

Jacobs is expanding its Global Design Center in Kraków and seeking a talented Proposal Coordinator to support US federal sales proposals. You will coordinate inputs from technical teams, tailor resumes and project descriptions, track deadlines, and ensure compliance with client requirements.

The role offers hybrid work options and collaboration across time zones. This position requires 2+ years in proposal coordination, strong English skills, and proficiency in MS Word, Excel, and PowerPoint.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 2+ years of experience in proposal coordination or related roles.
• Advanced English written and verbal skills.
• Strong organizational skills and attention to detail.
• Teamwork and ability to work across international teams.
• Proactive follow-up and clear communication.
• Proficiency with MS Word; knowledge of Excel/PowerPoint.

Responsibilities

• Perform research, writing, editing, and proposal coordination to meet deadlines.
• Coordinate input from stakeholders across functions, countries, and time zones.
• Tailor CVs and project descriptions to client requirements.
• Ensure compliance with client requirements and company branding guidelines.
• Assist in smaller proposals and larger pursuits under guidance of a Proposal Manager.

Skills

Proposal coordination

Advanced English

Organization

Teamwork

Proactivity

Remote coordination

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Jacobs is expanding its Global Design Center in Kraków and seeking a talented Proposal Coordinator to support US federal sales proposals. You will coordinate inputs from technical teams, tailor resumes and project descriptions, track deadlines, and ensure compliance with client requirements.

The role offers hybrid work options and collaboration across time zones. This position requires 2+ years in proposal coordination, strong English skills, and proficiency in MS Word, Excel, and PowerPoint.