Inside Sales Manager/Coordinator (Bid Coordinator)

Jacobs; Kraków; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical care

Life insurance

MyBenefit platform

Job summary

Jacobs in Kraków is seeking a Proposal Coordinator to support and coordinate proposals across engineering and infrastructure projects. You will collaborate with graphics, editors, and subconsultants to deliver polished responses and help win opportunities.

Required: a BS/BA in journalism, English, communications or management, at least 4 years of proposal experience, strong English writing and proofreading, and proficiency in Microsoft Office; Salesforce experience is a plus.

Qualifications

• BS/BA in journalism, English, communications, management or similar.
• Minimum 4 years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables.
• Strong English writing, editing and proofreading skills with sales messaging focus.
• Proficient in Microsoft Office; knowledge of Adobe Creative Suite is a plus.

Responsibilities

• Providing support to proposals and senior staff, and lead final-stage coordination of small to medium proposals.
• Coordinate directions with graphic designers, editors, and subconsultants.
• Write, edit, and research non-technical proposal sections.
• Coordinate and manage production of response documents and schedules.
• Develop and update sales qualification materials; follow branding guidelines and procedures.

Skills

English proficiency

Organizational skills

Communication skills

MS Office

Adobe InDesign

Salesforce

Team collaboration

Education

Bachelor's degree in journalism/english/communications/management

Tools

Salesforce

Adobe InDesign

Microsoft Office

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies. Our solutions support the development of cities, industries, and innovation, addressing today's challenges both locally and globally.

Key Responsibilities

• Providing support to proposals, senior proposal management staff and, as your capabilities grow, lead the final stage coordination of preparing small to medium proposals.
• Coordinating directions during final stage to graphic designers, publishing technicians, editors, and other support staff, as well as partners and subconsultants.
• Writing, editing, and performing research for non-technical proposal sections.
• Coordinating and/or managing production of response documents, monitor and hold self and team to proposal directive schedule,
• Monitoring client websites for information and addenda.
• Scheduling, leading, or participating in kick-off meetings and other milestone meetings, as appropriate.
• Developing new or update existing sales qualification materials.
• Learning and actively following sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as branding guidelines.
• Updating information in Jacob's Client Success Platform (CSP) and business development-related tools and databases.
• Evaluating and resolving problems by applying appropriate solutions and seeking leadership guidance as necessary.
• Developing an understanding of business objectives, priorities, and sales strategies, especially as they relate to the proposal process, Develop knowledge of company markets, partner/ competitor/subconsultant firms, clients, and industry trends.
• Building working relationships with Operations, other staff, Selling Units, and Sales Enablement teams both locally and across the network.
• Participating in in-house business development activities as appropriate;

We offer

• Work in an experienced project team and take part in international and prestigious projects at a company active in all areas of infrastructure investment.
• Work in an experienced team at a global company active in all areas of infrastructure investment.
• Benefits package private medical care, additional life insurance, the ability to choose your own benefits on the MyBenefit platform, support for employees and their families in difficult life situations, and many more.
• Holiday allowance "vacation under the pear tree".
• Flexible workday start (between 7:30 and 10:00) and "short Fridays" (we work Monday - Thursday 8.5h, Friday 6h).
• Possibility to work in the office or in a hybrid model.

You can find more information about our benefits and work culture here https://jacobs.foleon.com/jacobs-poland/polish/benefity

Here's what you'll need

• Minimum BS/BA in journalism, English, communications, management or similar.
• Minimum 4 years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables.
• Proposal experience in the engineering, architecture, constructions etc. will be additional advantage.
• Strong organizational qualities and attention to detail and quality.
• Excellent oral and written communication skills.
• Strong English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content.
• Proficient in Microsoft Office suite (mandatory).
• Adobe Creative Suite including In-Design will be additional advantage.
• Experienced in CRM software (Salesforce preferred).
• Ability to work both collaboratively and independently.

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here.