T&E Specialist with German

Boehringer Ingelheim; Wrocław; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Boehringer Ingelheim Business Services Poland is seeking a Travel & Expense Specialist to manage processing and monitoring of expense reports, drive process improvements, and support innovative projects within GBS Center for European markets.

You will handle SAP Concur processing, support ServiceNow tickets and Genesys calls, train end users, and maintain internal process documentation, requiring English and German at least at B2 level and 2+ years in accounting.

Qualifications

• Fluent in English and German (min. B2).
• At least 2 years of professional experience in accounting, preferably T&E or Accounts Payable.
• University degree in Finance, Business Administration or similar.

Responsibilities

• Process and monitor expense reports in SAP Concur in line with tax/legal and BI guidelines.
• Manage and prioritize T&E tasks to ensure compliance.
• Support T&E objectives and monitor proper execution of processes.
• Communicate with employees on T&E queries (ServiceNow) and handle calls (Genesys).
• Support end users through training, and create/update internal process documentation.

Skills

English

German

SAP Concur

ServiceNow

Genesys

Microsoft Office

Education

University degree in Finance or Business Administration

Tools

SAP Concur

ServiceNow

Genesys

Microsoft Office

Job description

The position

Looking for a role where you are responsible not only for processing and monitoring of Travel & Expense tasks, but also take part in process optimization and development of further innovative projects within GBS Center? Help us build T&E Team for European markets.

Tasks & responsibilities

As a T&E Specialist, you will be responsible for:

• Processing and monitoring expense reports in SAP Concur efficiently, effectively, and accurately, in line with tax and legal requirements as well as Boehringer Ingelheim internal guidelines.

• Managing and prioritizing T&E tasks efficiently to ensure compliance.

• Assisting and supporting T&E objectives in accordance with management decisions, while ensuring and monitoring proper execution of T&E processes.

• Communicating with and supporting Boehringer Ingelheim employees regarding T&E-related queries (ServiceNow tickets), and answering employee phone calls (Genesys).

• Supporting Concur end users through organizing training sessions, preparing training materials.

• Creating and maintaining internal process documentation.

About our future employee

You should speak English and German fluently (min. B2 level) and have at least 2 years of professional experience in the accounting area, preferably in T&E or Accounts Payable. Knowledge of additional language e.g. Italian, Spanish, French will be considered as an additional asset.

Additionally, we are looking for:

• University degree (Finance, Business Administration or similar).

• Experience in working with SAP Concur, ServiceNow or Genesys will be a strong asset.

• Excellent communication and problem-solving skills.

• Excellent prioritization and time management skill.

• Reliability, ability to learn new topics quickly and to transfer knowledge to others.

• Excellent Microsoft Office skills.

• Understanding/knowledge of end-to-end S2P processes would be preferable, but is not a must.

JOB ID

37409

Job function

Global Business Services, Accounting & Finance

Career level

Experienced professionals

Organization

Boehringer Ingelheim Business Services Poland

Working time

Full-Time

Job flexibility

Hybrid

Boehringer Ingelheim is an equal opportunity global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients, and communities. All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law