Strategic Outsourcing & Procurement Leader

Techland S.A.; Wrocław; On-site; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Private healthcare

Life insurance

Flexible working hours

Development budget

English and Polish language training

Job summary

Techland, a leading game developer in Poland with studios in Wrocław and Warsaw, seeks an Outsourcing & Procurement Manager to build and manage a global vendor network, ensuring access to the right partners at quality, cost, and speed while protecting IP and schedules.

You will collaborate with Producers, Legal, Finance, and Marketing, driving sourcing, contracts, risk management, and budget alignment across titles.

Qualifications

• 5+ years in procurement, vendor management, or outsourcing management, with at least 3 years in games or related creative/digital industry.
• Hands-on experience managing external development, art, QA, or localization vendors on shipped titles.
• Strong negotiation skills and solid grasp of contracts, SOWs, IP ownership, and milestone-based payments.
• Understanding of game production pipelines and milestone structures.
• Analytical skills with budgets, rate cards, and spend reporting.
• Excellent communication and stakeholder management across cultures and time zones.
• Fluent English and Polish.
• Commercial thinking balanced with respect for creative quality.
• Negotiation and relationship building.
• Risk awareness and attention to contractual detail.
• Collaboration with creative and technical teams.

Responsibilities

• Develop and implement procurement strategy per project and per category.
• Source and evaluate external partners for art production, co-development, QA, mocap, localization and marketing.
• Run end-to-end sourcing processes: RFI/RFP/RFQ, supplier evaluation, negotiation, and award.
• Identify cost-saving opportunities and track realized savings.
• Maintain procurement policies, approval workflows, and purchasing controls.
• Maintain a preferred-vendor network with benchmarked rates, capacity, and quality ratings.
• Negotiate and structure agreements with Legal: MSAs, SOWs, work-for-hire, milestone-based payments.
• Protect IP with ownership clauses, NDAs, credit terms, and licensing rules.
• Tie payments to milestone acceptance criteria and define penalties and rework terms.
• Manage procurement of software and tools; maintain contract repository and key dates.
• Onboard vendors, track milestones, quality, and budget; resolve slippage or quality problems early.
• Run vendor reviews with KPIs: on-time delivery, first-pass acceptance, defect rate, responsiveness.
• Handle escalations, disputes, and vendor transitions with minimal disruption.
• Assess vendor risk: financial stability, key-person dependency, capacity, geopolitical exposure, sanctions.
• Enforce information security standards for unreleased builds, source code, assets; ensure GDPR/compliance.
• Build contingency plans and backup vendors for critical dependencies.
• Work with Finance on outsourcing budgets, forecasts, and cost tracking per title.
• Analyze spend, rate trends, and savings; report to leadership.
• Improve procurement processes and vendor data management.

Skills

Negotiation

Vendor management

Procurement strategy

Risk management

Stakeholder management

English & Polish fluency

Job description

Techland, a leading game developer in Poland with studios in Wrocław and Warsaw, seeks an Outsourcing & Procurement Manager to build and manage a global vendor network, ensuring access to the right partners at quality, cost, and speed while protecting IP and schedules.

You will collaborate with Producers, Legal, Finance, and Marketing, driving sourcing, contracts, risk management, and budget alignment across titles.