Outsourcing and Procurement Manager

Techland; Warszawa; On-site; PLN 220,000 - 350,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Development budget for each employee

English and Polish language classes

Gym access (Warsaw)

Job summary

Techland, a leading Polish games company with studios in Wroclaw and Warsaw, is seeking an Outsourcing & Procurement Manager to build and manage a network of vendors and external studios.

You will collaborate with Producers, Legal, Finance, and Marketing to secure IP-protecting contracts, drive cost savings, and ensure timely delivery across art, QA, localization, and marketing partners.

Qualifications

• 5+ years in procurement, vendor management, or outsourcing management, including 3+ years in games or related creative/digital industry.
• Hands-on experience managing external development, art, QA, or localization vendors on shipped titles.
• Strong negotiation skills and solid grasp of contracts, SOWs, IP ownership, and milestone-based payments.
• Understanding of game production pipelines and milestone structures.
• Analytical skills with budgets, rate cards, and spend reporting.
• Excellent communication and stakeholder management across cultures/time zones.
• Fluent English and Polish.
• Commercial thinking balanced with respect for creative quality.
• Negotiation and relationship building.
• Risk awareness and attention to contractual detail.
• Collaboration with creative and technical teams.

Responsibilities

• Develop and implement procurement strategy per project and per category.
• Source and evaluate external partners for art production, co-development, QA, localization, and marketing.
• Run end-to-end sourcing processes: RFI/RFP/RFQ, supplier evaluation, negotiation, and award.
• Identify cost-saving opportunities and track realized savings.
• Maintain and improve procurement policies, approval workflows, and purchasing controls.
• Maintain a preferred-vendor network with benchmarked rates, capacity, and quality ratings.
• Negotiate and structure agreements with Legal: MSAs, SOWs, work-for-hire, milestone-based payments.
• Protect IP through ownership and assignment clauses, NDAs, credit terms, and licensing rules.
• Tie payments to milestone acceptance criteria and define penalties, rework terms, and termination rights.
• Manage procurement of software and tools.
• Maintain a contract repository and track key dates, obligations, and renewals.
• Onboard vendors with pipelines, tools, and style guides; track milestone delivery and budget.
• Run regular vendor reviews with KPIs like on-time delivery, first-pass acceptance, defect rate.
• Handle escalations, disputes, and vendor transitions with minimal disruption to production.

Skills

Procurement strategy

Vendor management

Contract negotiation

Risk assessment

Cross-cultural communication

Stakeholder management

English proficiency

Polish proficiency

Budget and cost control

Job description

Techland is one of the biggest video game companies in Poland, with over 30 years of experience in the gaming industry. From our studios in Wrocław and Warsaw, we’ve built an international team of more than 500 talented professionals, all dedicated to pushing the boundaries of game development.

We’re known for creating iconic franchises like Call of Juarez and the zombie genre-defining Dying Light, which has been played by over 45 million players worldwide. With a focus on open-world action, storytelling, and community engagement, we’re committed to delivering unforgettable experiences to our players.

We’re constantly striving to improve, innovate, and take on new challenges. With ambitious plans for the future, we’re looking for passionate people to be part of this exciting journey.

Job Description

The Outsourcing & Procurement Manager is responsible for building and managing a network of vendors and external studios, ensuring production has access to the right partners at the right quality, cost, and speed, while securing contracts that protect intellectual property and project schedules.

The role involves close collaboration with Producers, Legal, Finance, and Marketing.

Your daily tasks:

Procurement strategy and vendor sourcing

• Develop and implement procurement strategy per project and per category.
• Source and evaluate external partners for:

• Art production
• Co-development
• QA, Mocap, Localization and LQA
• Marketing and PR partners

• Run end-to-end sourcing processes: RFI/RFP/RFQ, supplier evaluation, negotiation, and award.
• Identify cost-saving opportunities and track realized savings.
• Maintain and improve procurement policies, approval workflows, and purchasing controls.
• Maintain a preferred-vendor network with benchmarked rates, capacity, and quality ratings.

Contracts and commercial negotiation

• Negotiate and structure agreements with Legal: MSAs, SOWs, work-for-hire, milestone-based payments, etc.
• Protect our IP through clear ownership and assignment clauses, NDAs, credit terms, and third-party asset and licensing rules.
• Tie payments to milestone acceptance criteria and define penalties, rework terms, and termination rights.
• Manage procurement of software and tools.
• Maintain a contract repository and track key dates, obligations, and renewals.

Vendor management and delivery

• Onboard vendors, covering pipelines, tools, communication channels, and style guides, together with production teams.
• Track milestone delivery, quality, and budget, and work with Producers to resolve slippage or quality problems early.
• Run regular vendor reviews with KPIs such as on-time delivery, first-pass acceptance rate, defect rate, and responsiveness.
• Handle escalations, disputes, and vendor transitions with minimal disruption to the production schedule.

Risk, security, and compliance

• Assess vendor risk: financial stability, key-person dependency, capacity, geopolitical exposure, and sanctions or regional restrictions.
• Enforce information security standards for unreleased builds, source code, and assets (access control, secure transfer, audits).
• Ensure compliance with data protection (GDPR), anti-corruption, labor and contractor regulations.
• Build contingency plans and backup vendors for critical dependencies.

Budgeting and reporting

• Work with Finance and Producers on outsourcing budgets, forecasts, and cost tracking per title.
• Analyze spend, rate trends, and savings, and report to leadership.
• Improve procurement processes, approval workflows, and vendor data management.

Qualifications

• 5+ years in procurement, vendor management, or outsourcing management, with at least 3 years in the games industry or a closely related creative or digital industry.
• Hands‑on experience managing external development, art, QA, or localization vendors on shipped titles.
• Strong negotiation skills and a solid grasp of contracts, SOWs, IP ownership, and milestone-based payment models.
• Understanding of game production pipelines and milestone structures.
• Analytical skills and comfort with budgets, rate cards, and spend reporting.
• Excellent communication and stakeholder management across cultures and time zones.
• Fluent English and Polish.
• Commercial thinking balanced with respect for creative quality.
• Negotiation and relationship building.
• Risk awareness and attention to contractual detail.
• Collaboration with creative and technical teams.

Additional Information

What we offer:

• A wide array of benefits: private medical care, life insurance, pro-health campaigns, gifts for different occasions.
• An outstanding work atmosphere in a highly-skilled team of professionals, with flexible working hours, no dress code, and full support of the dedicated HR Business Partner.
• A constant stream of company newsletters, PR & project updates so you will always be in the know.
• Many opportunities for personal development: a dedicated development budget for each employee, extra two paid days for training and CSR, stable career paths, extensive internal and external training, and financing of English and Polish language classes.
• State-of-the-art offices filled with chillout zones, a fully equipped kitchen, a gym (Wrocław office), and a free car park (Warsaw limited amount of space).

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply