Senior Game Outsourcing & Procurement Manager

Techland; Warszawa; On-site; PLN 220,000 - 350,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Development budget for each employee

English and Polish language classes

Gym access (Warsaw)

Job summary

Techland, a leading Polish games company with studios in Wroclaw and Warsaw, is seeking an Outsourcing & Procurement Manager to build and manage a network of vendors and external studios.

You will collaborate with Producers, Legal, Finance, and Marketing to secure IP-protecting contracts, drive cost savings, and ensure timely delivery across art, QA, localization, and marketing partners.

Qualifications

• 5+ years in procurement, vendor management, or outsourcing management, including 3+ years in games or related creative/digital industry.
• Hands-on experience managing external development, art, QA, or localization vendors on shipped titles.
• Strong negotiation skills and solid grasp of contracts, SOWs, IP ownership, and milestone-based payments.
• Understanding of game production pipelines and milestone structures.
• Analytical skills with budgets, rate cards, and spend reporting.
• Excellent communication and stakeholder management across cultures/time zones.
• Fluent English and Polish.
• Commercial thinking balanced with respect for creative quality.
• Negotiation and relationship building.
• Risk awareness and attention to contractual detail.
• Collaboration with creative and technical teams.

Responsibilities

• Develop and implement procurement strategy per project and per category.
• Source and evaluate external partners for art production, co-development, QA, localization, and marketing.
• Run end-to-end sourcing processes: RFI/RFP/RFQ, supplier evaluation, negotiation, and award.
• Identify cost-saving opportunities and track realized savings.
• Maintain and improve procurement policies, approval workflows, and purchasing controls.
• Maintain a preferred-vendor network with benchmarked rates, capacity, and quality ratings.
• Negotiate and structure agreements with Legal: MSAs, SOWs, work-for-hire, milestone-based payments.
• Protect IP through ownership and assignment clauses, NDAs, credit terms, and licensing rules.
• Tie payments to milestone acceptance criteria and define penalties, rework terms, and termination rights.
• Manage procurement of software and tools.
• Maintain a contract repository and track key dates, obligations, and renewals.
• Onboard vendors with pipelines, tools, and style guides; track milestone delivery and budget.
• Run regular vendor reviews with KPIs like on-time delivery, first-pass acceptance, defect rate.
• Handle escalations, disputes, and vendor transitions with minimal disruption to production.

Skills

Procurement strategy

Vendor management

Contract negotiation

Risk assessment

Cross-cultural communication

Stakeholder management

English proficiency

Polish proficiency

Budget and cost control

Job description

Techland, a leading Polish games company with studios in Wroclaw and Warsaw, is seeking an Outsourcing & Procurement Manager to build and manage a network of vendors and external studios.

You will collaborate with Producers, Legal, Finance, and Marketing to secure IP-protecting contracts, drive cost savings, and ensure timely delivery across art, QA, localization, and marketing partners.