Software Asset Management Specialist

Genuine Parts Company; Kraków; Hybride; PLN 120 000 - 180 000; Plein temps

Résumé du poste

Genuine Parts Company in Kraków is seeking a Software Asset Management Specialist to oversee licensing, entitlement management, and compliance across the IT estate.

You will work with IT, procurement, finance and vendors to optimise licence utilisation, reduce risks, and provide management reporting. The role is hybrid in Kraków with occasional travel to other European offices.

Qualifications

• Must have solid understanding of Software Asset Management and licensing models.
• Experience in compliance management and audits is preferred.
• Able to analyse software usage data and identify optimisation opportunities.
• Experience in producing management reports for leadership stakeholders.

Responsabilités

• Develop and maintain SAM capability, processes, and standards.
• Maintain records of software entitlements, licence agreements, and maintenance contracts.
• Monitor usage and consumption to ensure licence compliance and maximise optimisation.
• Reconcile software installations with entitlements and prepare compliance reporting.
• Support audits and vendor interactions with accurate licence data.

Connaissances

SAM principles

licensing models

compliance management

data analysis

stakeholder communication

vendor management

Formation

Bachelor's degree in IT, business, procurement or related

Outils

ITAM

CSAM

CITAM

ITIL

Description du poste

Established in 1928, Genuine Parts Company is a leading global service provider of automotive and industrial replacement parts and value-added solutions. Our Automotive Parts Group operates across the U.S., Canada, Mexico, Australasia, France, the U.K., Ireland, Germany, Poland, the Netherlands, Belgium, Spain and Portugal, while our Industrial Parts Group serves customers in the U.S., Canada, Mexico and Australasia. We keep the world moving with a vast network of over 10,700 locations spanning 17 countries supported by more than 63,000 teammates. Learn more at genpt.com

Position Purpose

The Software Asset Management Specialist is responsible for the effective management, optimisation, and compliance of the organisation's software assets across the IT estate. The role supports the Head of IT Performance Management & VMO by providing visibility of software licensing positions, entitlement management, utilisation trends, compliance risks, and associated financial impacts.

The position focuses on establishing and maintaining a structured Software Asset Management (SAM) capability, ensuring software licences are accurately tracked, managed, and optimised throughout their lifecycle. The role works closely with IT teams, procurement, finance, vendors, and business stakeholders to improve licence utilisation, reduce software-related risks, support cost optimisation initiatives, and provide management reporting on software compliance and consumption.

The Software Asset Management Specialist is a hybrid working position based in Kraków. Travel to other European offices should be expected as and when required.

Core Responsibilities

• Develop, maintain, and continuously improve the organisation's Software Asset Management capability, processes, and standards.
• Maintain accurate records of software entitlements, licence agreements, maintenance contracts, and subscription services.
• Monitor software deployments, usage, and consumption across the IT estate to ensure licence compliance and optimisation opportunities are identified.
• Manage software licence inventories and reconcile software installations against purchased entitlements.
• Prepare regular software asset and licence compliance reporting key stakeholders (including Group & Country CIOs, CTO)
• Identify, assess, and communicate software licensing risks, compliance exposures, and remediation actions.
• Support internal and external software licence audits, including vendor audit preparation and response activities.
• Work closely with procurement, vendor management, and finance teams to support licence renewals, true-ups, and contract planning activities.
• Identify opportunities to optimise software spend through licence rationalisation, re-harvesting, consolidation, and improved utilisation.
• Produce management insights on software asset performance, compliance status, licence consumption, renewal pipelines, and optimisation initiatives.
• Support vendor negotiations by providing accurate licence data, usage information, and compliance positions.
• Maintain awareness of software licensing models, vendor terms, and industry best practices to support effective Software Asset Management.

Requirements

• Bachelor's degree in Information Technology, Business Administration, Procurement, Finance, or a related discipline.
• Good understanding of Software Asset Management principles, software licensing models, and compliance management practices.
• Professional certifications such as ITAM, CSAM, CITAM, ITIL, or equivalent are advantageous.
• 3 - 4 years of experience in Software Asset Management, IT Asset Management, Vendor Management, IT Procurement, or a related discipline.
• Proven experience managing software licence inventories, entitlement records, and compliance activities.
• Experience working with major software vendors such as Microsoft, Oracle, SAP, Adobe, IBM, VMware, Salesforce, or similar enterprise software providers.
• Experience supporting software licence audits and compliance reviews.
• Experience analysing software usage data and identifying optimisation opportunities.
• Experience preparing management reports, compliance summaries, and licensing insights for leadership stakeholders.
• Experience working in a complex IT environment with multiple business units, geographic locations, and software suppliers.