Senior Payroll Specialist (Poland)

Kion Group AG; Kraków; Hybrid; PLN 90,000 - 150,000; Full time

Benefits offered by this job

Hybrid work & Flexible Hours

Private medical care

MyBenefit Cafeteria Platform

Group Life Insurance

Employee referral program

Professional trainings in your area of

Sharing the costs of foreign language

4 hours off work per year for health

No dress code

Growth inside organization

Co-sponsored learning & development

Job summary

KION Business Services Polska in Cracow is seeking a Payroll Specialist to manage monthly Polish payroll end-to-end, including variable pay, benefits and deductions, while ensuring compliance with Polish labour law, social insurance (ZUS) and tax obligations. You will partner with HR and Finance to reconcile payroll data and support audits.

Experience with Enova 365 is a plus. The role offers hybrid work, private medical care, training opportunities and a path for growth within the organization.

Qualifications

• 3+ years of hands-on experience in Polish payroll.
• Good knowledge of Polish labour law, social insurance and personal income tax rules relevant to payroll.
• Experience independently verifying payroll calculations and preparing corrections.
• Experience with statutory payroll reporting and settlements, including ZUS and tax-related payroll obligations.
• Experience working with HR and Finance and reconciling payroll-related data.
• Strong attention to detail and ability to meet fixed payroll deadlines.
• Good communication to explain payroll topics to HR colleagues and employees.
• Collaborative team player.

Responsibilities

• Process and verify monthly payroll for employees in Poland, including variable pay components, benefits, deductions and final payments.
• Validate payroll inputs, calculations and outputs; identify discrepancies and resolve underlying causes before the payroll cycle closes.
• Act as a subject matter expert on Polish payroll matters.
• Resolve complex and non-standard payroll cases and consult relevant specialists on matters requiring legal or tax advice.
• Provide support in resolving escalated employee queries related to payroll calculations, deductions, taxation and social insurance.
• Prepare and verify statutory returns, reports and settlements for ZUS, tax authorities and other institutions.
• Monitor changes in Polish payroll legislation and translate into operational practice.
• Work with finance to reconcile payroll data with accounting records and investigate differences.
• Develop and document payroll controls, procedures and work instructions; implement preventive measures.
• Support audits and inspections with data, documentation and explanations, and implement corrective actions.
• Advise IT support on configuring Enova 365 and interfaces.

Skills

Polish payroll

Polish labour law

Payroll verification

Statutory payroll reporting

HR/Finance liaison

Attention to detail

Communication

Team player

Enova 365 (tool)

Tools

Enova 365

Job description

KION Business Services Polska is part of the KION Group - a world-leading supplier of forklift trucks, warehouse technology and supply chain solutions. We already employ more than 42,000 people in over 100 countries and are thus significantly driving the future of intralogistics while pursuing a clear sustainability strategy. In Cracow we hire around 750 Employees.

We offer:

• Hybrid work & Flexible Working Hours
• Private medical care in LuxMed Group
• MyBenefit Cafeteria Platform (with Multisport card available)
• Group Life Insurance
• Employee referral program
• Professional trainings in your area of responsibility
• Sharing the costs of foreign language courses
• 4 hours off work per year for health check-ups ("Dzień na U")
• No dress code
• Possibility of growth inside of an organization
• Company co-sponsored learning & development opportunities

Tasks and Qualifications:

• Process and verify monthly payroll for employees in Poland, including variable pay components, benefits, deductions, adjustments and final payments.
• Validate payroll inputs, calculations and outputs; identify discrepancies and resolve underlying causes before the payroll cycle is closed.
• Act as a subject matter expert on Polish payroll matters.
• Resolve complex and non-standard payroll cases and recommend appropriate payroll treatment; consult relevant specialists on matters requiring legal or tax advice.
• Provide support in resolving escalated employee queries related to payroll calculations, deductions, taxation and social insurance.
• Prepare and verify statutory returns, reports and settlements for the Polish Social Insurance Institution (ZUS), tax authorities and other institutions within the assigned scope of responsibility.
• Monitor legislative changes affecting Polish payroll, assess their impact on processes and systems, and translate agreed changes into operational practice.
• Work with finance to reconcile payroll data with accounting records and investigate differences in payroll costs and liabilities.
• Develop and document payroll controls, procedures and work instructions; identify risks and implement agreed preventive measures.
• Support audits and inspections by preparing data, documentation and explanations, and implementing agreed corrective actions.
• Advice to IT support how to configurate payroll and HR Admin system (Enova 365) and its interfaces

Your Skills and Expertise:

• 3+ years of hands-on experience in Polish payroll, with practical involvement in the end-to-end monthly payroll cycle.
• Good practical knowledge of Polish labour law, social insurance regulations and personal income tax rules relevant to payroll.
• Experience independently verifying payroll calculations, identifying discrepancies and preparing payroll corrections.
• Experience with statutory payroll reporting and settlements, including ZUS and tax-related payroll obligations.
• Experience working with HR and Finance and reconciling payroll-related data.
• Strong attention to detail, accountability for payroll accuracy and ability to work effectively within fixed payroll deadlines.
• Good communication skills - ability to explain payroll topics clearly to HR colleagues, employees and other non-payroll stakeholders.
• Collaborative team player with proactive approach
• Demonstrates KION Core Values of Integrity, Excellence, Collaboration and Courage.

Nice to have:

• Experience with payroll system implementations and previous exposure to Enova 365 would be an advantage.