Senior Payroll Specialist (Poland)

KION Business Services Polska Sp. z o.o. (MH-PL-BS); Kraków; Hybrid; PLN 134,000 - 201,000; Full time

Benefits offered by this job

Hybrid work & Flexible hours

Private medical care

MyBenefit cafeteria platform

Group life insurance

Employee referral program

Professional trainings

Language course support

4 hours off for health check-ups

No dress code

Growth opportunities

Company learning & development

Job summary

KION Business Services Polska, part of the KION Group, is hiring a Senior Payroll Specialist in Kraków to ensure accurate and timely payroll payments and reporting. You will optimise the HR administration and Enova 365 configurations, working closely with HR and Finance in a hybrid environment.

We seek a professional with 3+ years in Polish payroll, strong knowledge of Polish payroll regulations, and the ability to resolve complex cases.

Qualifications

• 3+ years of hands-on experience in Polish payroll.
• Good knowledge of Polish labour law, social insurance regulations and personal income tax rules relevant to payroll.
• Experience independently verifying payroll calculations and preparing corrections.
• Experience with statutory payroll reporting and settlements (ZUS and tax).
• Experience collaborating with HR and Finance and reconciling payroll data.

Responsibilities

• Process and verify monthly payroll for Polish employees, including variable pay, benefits and deductions.
• Validate inputs, calculations and outputs; resolve discrepancies before payroll cycle closes.
• Act as subject matter expert on Polish payroll matters.
• Prepare and verify statutory returns for ZUS, tax authorities and other institutions.
• Support payroll-related employee queries and audits; assist IT on Enova 365 configurations.

Skills

Polish payroll expertise

Payroll processing

Attention to detail

Communication skills

Team collaboration

Tools

Enova 365

Job description

KION Business Services Polska is part of the KION Group - a world-leading supplier of forklift trucks, warehouse technology and supply chain solutions. We already employ more than 42,000 people in over 100 countries and are thus significantly driving the future of intralogistics while pursuing a clear sustainability strategy. In Cracow we hire around 750 Employees. Currently, we're looking for a Senior Payroll Specialist for our HR Team, who will ensure accurate and timely payroll and benefit payments, as well as reliable and timely reporting, through the effective configuration and continuous optimisation of the HR administration and payroll system (Enova 365). Join KION Business Services and shape the intelligent supply chain solutions that power everyday life!

We offer:

• Hybrid work & Flexible Working Hours
• Private medical care in LuxMed Group
• MyBenefit Cafeteria Platform (with Multisport card available)
• Group Life Insurance
• Employee referral program
• Professional trainings in your area of responsibility
• Sharing the costs of foreign language courses
• 4 hours off work per year for health check-ups ("Dzień na U")
• No dress code
• Possibility of growth inside of an organization
• Company co-sponsored learning & development opportunities

Tasks and Qualifications:

• Process and verify monthly payroll for employees in Poland, including variable pay components, benefits, deductions, adjustments and final payments.
• Validate payroll inputs, calculations and outputs; identify discrepancies and resolve underlying causes before the payroll cycle is closed.
• Act as a subject matter expert on Polish payroll matters.
• Resolve complex and non-standard payroll cases and recommend appropriate payroll treatment; consult relevant specialists on matters requiring legal or tax advice.
• Provide support in resolving escalated employee queries related to payroll calculations, deductions, taxation and social insurance.
• Prepare and verify statutory returns, reports and settlements for the Polish Social Insurance Institution (ZUS), tax authorities and other institutions within the assigned scope of responsibility.
• Monitor legislative changes affecting Polish payroll, assess their impact on processes and systems, and translate agreed changes into operational practice.
• Work with finance to reconcile payroll data with accounting records and investigate differences in payroll costs and liabilities.
• Develop and document payroll controls, procedures and work instructions; identify risks and implement agreed preventive measures.
• Support audits and inspections by preparing data, documentation and explanations, and implementing agreed corrective actions.
• Advice to IT support how to configurate payroll and HR Admin system (Enova 365) and its interfaces

Your Skills and Expertise:

• 3+ years of hands-on experience in Polish payroll, with practical involvement in the end-to-end monthly payroll cycle.
• Good practical knowledge of Polish labour law, social insurance regulations and personal income tax rules relevant to payroll.
• Experience independently verifying payroll calculations, identifying discrepancies and preparing payroll corrections.
• Experience with statutory payroll reporting and settlements, including ZUS and tax-related payroll obligations.
• Experience working with HR and Finance and reconciling payroll-related data.
• Strong attention to detail, accountability for payroll accuracy and ability to work effectively within fixed payroll deadlines.
• Good communication skills - ability to explain payroll topics clearly to HR colleagues, employees and other non-payroll stakeholders.
• Collaborative team player with proactive approach Demonstrates KION Core Values of Integrity, Excellence, Collaboration and Courage.
• Nice to have: Experience with payroll system implementations and previous exposure to Enova 365 would be an advantage.

KION brands keep the world moving – globally, regionally, and locally. KION is the Supply Chain Solutions Company. With over 42,000 employees in more than 100 countries, we enable smart, sustainable, and reliable supply chains worldwide - wherever goods are stored, moved, or delivered. KION offers its customers the full spectrum of solutions to make their supply chains future-ready. Our international brands, Linde Material Handling, STILL, and Baoli and our regional brands, Fenwick and OM, stand for outstanding technological innovation, intelligent automation and service excellence in forklift trucks and warehouse equipment. Dematic complements this expertise with state-of-the-art automation technology and AI-supported software solutions that optimize intralogistics across warehousing, production, and distribution. Whether locally or globally – we offer exciting career opportunities in an innovative environment shaped by our core values: Integrity, Collaboration, Courage, and Excellence. Together, we create the magic of supply chain solutions.