Senior Payroll Specialist (Poland)

STILL Sverige AB; Kraków; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work

Private medical care

MyBenefit platform

Group Life Insurance

Employee referrals

Training opportunities

Language courses

Health check days

No dress code

Growth opportunities

Learning & development

Job summary

KION Business Services Polska in Kraków is seeking a Senior Payroll Specialist to ensure accurate and timely payroll and benefits payments, and reliable reporting. You will configure and optimize the Enova 365 HR admin and payroll system, handle Polish statutory returns, and coordinate with Finance to reconcile payroll data.

Hybrid work, private medical care, language courses, and development opportunities are offered.

Qualifications

• 3+ years of hands-on experience in Polish payroll.
• Good knowledge of Polish labour law, social insurance and PIT rules relevant to payroll.
• Experience verifying payroll calculations and preparing corrections.

Responsibilities

• Process monthly payroll for Poland, including variable pay and benefits.
• Validate payroll inputs and outputs; resolve discrepancies before cycle closes.
• Act as SME on Polish payroll matters and advise on complex cases.
• Provide support for payroll queries, deductions, and social insurance.
• Prepare statutory returns for ZUS, tax authorities and others.
• Monitor changes in payroll legislation and translate into processes.
• Reconcile payroll data with accounting records and investigate variances.
• Develop payroll controls and procedures; document work instructions.

Skills

Polish payroll

Payroll cycle

Labour law knowledge

Tax rules

Data reconciliation

Attention to detail

Communication skills

Team player

Tools

Enova 365

Job description

KION Business Services Polska is part of the KION Group - a world-leading supplier of forklift trucks, warehouse technology and supply chain solutions. We already employ more than 42,000 people in over 100 countries and are thus significantly driving the future of intralogistics while pursuing a clear sustainability strategy. In Cracow we hire around 750 Employees.

Currently, we're looking for a Senior Payroll Specialist for our HR Team, who will ensure accurate and timely payroll and benefit payments, as well as reliable and timely reporting, through the effective configuration and continuous optimisation of the HR administration and payroll system (Enova 365).

Join KION Business Services and shape the intelligent supply chain solutions that power everyday life!

We offer:

• Hybrid work & Flexible Working Hours
• Private medical care in LuxMed Group
• MyBenefit Cafeteria Platform (with Multisport card available)
• Group Life Insurance
• Employee referral program
• Professional trainings in your area of responsibility
• Sharing the costs of foreign language courses
• 4 hours off work per year for health check-ups ("Dzień na U")
• No dress code
• Possibility of growth inside of an organization
• Company co-sponsored learning & development opportunities

Tasks and Qualifications:

• Process and verify monthly payroll for employees in Poland, including variable pay components, benefits, deductions, adjustments and final payments.
• Validate payroll inputs, calculations and outputs; identify discrepancies and resolve underlying causes before the payroll cycle is closed.
• Act as a subject matter expert on Polish payroll matters.
• Resolve complex and non-standard payroll cases and recommend appropriate payroll treatment; consult relevant specialists on matters requiring legal or tax advice.
• Provide support in resolving escalated employee queries related to payroll calculations, deductions, taxation and social insurance.
• Prepare and verify statutory returns, reports and settlements for the Polish Social Insurance Institution (ZUS), tax authorities and other institutions within the assigned scope of responsibility.
• Monitor legislative changes affecting Polish payroll, assess their impact on processes and systems, and translate agreed changes into operational practice.
• Work with finance to reconcile payroll data with accounting records and investigate differences in payroll costs and liabilities.
• Develop and document payroll controls, procedures and work instructions; identify risks and implement agreed preventive measures.
• Support audits and inspections by preparing data, documentation and explanations, and implementing agreed corrective actions.
• Advice to IT support how to configurate payroll and HR Admin system (Enova 365) and its interfaces

Your Skills and Expertise:

• 3+ years of hands-on experience in Polish payroll, with practical involvement in the end-to-end monthly payroll cycle.
• Good practical knowledge of Polish labour law, social insurance regulations and personal income tax rules relevant to payroll.
• Experience independently verifying payroll calculations, identifying discrepancies and preparing payroll corrections.
• Experience with statutory payroll reporting and settlements, including ZUS and tax-related payroll obligations.
• Experience working with HR and Finance and reconciling payroll-related data.
• Strong attention to detail, accountability for payroll accuracy and ability to work effectively within fixed payroll deadlines.
• Good communication skills - ability to explain payroll topics clearly to HR colleagues, employees and other non-payroll stakeholders.
• Collaborative team player with proactive approach
• Demonstrates KION Core Values of Integrity, Excellence, Collaboration and Courage.

Nice to have:

• Experience with payroll system implementations and previous exposure to Enova 365 would be an advantage.