Senior Payroll Specialist, EMEA — Hybrid & Flexible Hours

Johnson Controls; Warszawa; Hybrid; PLN 88,000 - 133,000; Full time

Benefits offered by this job

Meal vouchers

Flexible benefits budget

MultiSport/health

Private kindergarten allowance

Flexible working hours

Language course allowance

On site massages and wellness

Relocation support

Job summary

Johnson Controls Poland is hiring a Senior Payroll Specialist - EMEA to ensure accurate and timely payroll for assigned entities. You will coordinate inputs, validate changes, and collaborate with HR, Finance, and external providers to ensure smooth pay cycles.

The role emphasizes process improvements, controls, and documentation, with a focus on deadlines in a structured environment and strong Excel and English skills.

Qualifications

• 3+ years of experience in payroll administration/processing (in-house or with an outsourced payroll provider).
• Good understanding of payroll processes and strong attention to detail.
• Strong organizational skills and ability to manage deadlines in a monthly payroll cycle.
• Confident written and spoken English for working with employees, internal stakeholders, and external payroll partners.
• Good working knowledge of Microsoft Excel (e.g., lookups, pivots, basic formulas) to support payroll checks and reconciliations.
• High level of accuracy, integrity, and a proactive approach to resolving payroll discrepancies.
• Preferred: experience working in an international or multicultural environment.

Responsibilities

• Process payroll accurately and on time for the assigned entity/entities, following the monthly payroll calendar and local requirements.
• Collect, review, and input monthly payroll changes (e.g., overtime, bonuses, allowances, absences) based on information from internal systems and business teams.
• Prepare, validate, and submit payroll input files to the external payroll provider, and follow up on questions through to completion.
• Partner with HR, Finance, and local stakeholders to resolve payroll-related queries, support audits, and ensure required approvals and documentation are in place.
• Maintain and validate employee lifecycle changes (new hires, terminations, transfers, contract changes) to ensure payroll-relevant data is complete and up to date.
• Apply payroll deductions and benefits-in-kind as instructed and in line with local tax and payroll legislation (e.g., company car, fringe benefits).
• Perform payroll checks and controls (source-to-gross and gross-to-net), investigate variances, and ensure issues are resolved before sign-off.
• Support payroll process improvements and participate in payroll-related projects (e.g., system updates, process changes, harmonization activities).
• Participate in internal and external payroll audits by providing requested documentation and explanations within agreed timelines.
• Share knowledge and provide on-the-job support to team members as required.
• Maintain accurate payroll records and documentation, and ensure data is processed correctly in line with internal controls.

Skills

Payroll knowledge

Excel proficiency

Attention to detail

Time management

English proficiency

Job description

Johnson Controls Poland is hiring a Senior Payroll Specialist - EMEA to ensure accurate and timely payroll for assigned entities. You will coordinate inputs, validate changes, and collaborate with HR, Finance, and external providers to ensure smooth pay cycles.

The role emphasizes process improvements, controls, and documentation, with a focus on deadlines in a structured environment and strong Excel and English skills.