Senior Payroll Specialist - EMEA

YDU JC Air Cond & Ref Inc.- Dubai; Warszawa; On-site; PLN 88,000 - 133,000; Full time

Benefits offered by this job

Meal vouchers

Flexible benefits budget

Language courses

Relocation assistance

Job summary

Johnson Controls is seeking a Senior Payroll Specialist - EMEA to ensure accurate and timely payroll across entities. You will coordinate monthly inputs, validate changes, and partner with HR, Finance, and the external payroll provider to keep cycles running smoothly.

You will support process improvements, maintain lifecycle data, apply deductions, and assist with internal and external payroll audits. Strong attention to detail and English communication are essential to deliver compliant payroll

Qualifications

• 3+ years of experience in payroll administration/processing.
• Strong understanding of payroll processes and high attention to detail.
• Excellent organizational skills and ability to meet monthly deadlines.
• Fluent written and spoken English for collaboration with stakeholders and partners.

Responsibilities

• Process payroll accurately and on time for assigned entities.
• Collect, review and input monthly payroll changes.
• Prepare and submit payroll input files to the external provider and follow up.
• Resolve queries with HR, Finance and local stakeholders; support audits.
• Maintain lifecycle data and ensure payroll data is complete and up to date.

Skills

Payroll processing

Attention to detail

English proficiency

Excel skills

Tools

Payroll software

Job description

What You Will Do

The Senior Payroll Specialist - EMEA is responsible for supporting the accurate and timely payroll process for assigned entity/entities. In this role, you will coordinate monthly payroll inputs, validate employee and payroll changes, and partner closely with internal stakeholders and our external payroll provider to ensure every pay cycle runs smoothly. You will also support continuous improvements to payroll processes, controls, and documentation.

• Process payroll accurately and on time for the assigned entity/entities, following the monthly payroll calendar and local requirements.
• Collect, review, and input monthly payroll changes (e.g., overtime, bonuses, allowances, absences) based on information from internal systems and business teams.
• Prepare, validate, and submit payroll input files to the external payroll provider, and follow up on questions through to completion.
• Partner with HR, Finance, and local stakeholders to resolve payroll-related queries, support audits, and ensure required approvals and documentation are in place.
• Maintain and validate employee lifecycle changes (new hires, terminations, transfers, contract changes) to ensure payroll-relevant data is complete and up to date.
• Apply payroll deductions and benefits-in-kind as instructed and in line with local tax and payroll legislation (e.g., company car, fringe benefits).
• Perform payroll checks and controls (source-to-gross and gross-to-net), investigate variances, and ensure issues are resolved before sign-off.
• Support payroll process improvements and participate in payroll-related projects (e.g., system updates, process changes, harmonization activities).
• Participate in internal and external payroll audits by providing requested documentation and explanations within agreed timelines.
• Share knowledge and provide on-the-job support to team members as required.
• Maintain accurate payroll records and documentation, and ensure data is processed correctly in line with internal controls.

How You Will Do It

Process payroll accurately and on time for the assigned entity/entities, following the monthly payroll calendar and local requirements. Collect, review, and input monthly payroll changes (e.g., overtime, bonuses, allowances, absences) based on information from internal systems and business teams. Prepare, validate, and submit payroll input files to the external payroll provider, and follow up on questions through to completion. Partner with HR, Finance, and local stakeholders to resolve payroll-related queries, support audits, and ensure required approvals and documentation are in place. Maintain and validate employee lifecycle changes (new hires, terminations, transfers, contract changes) to ensure payroll-relevant data is complete and up to date. Apply payroll deductions and benefits-in-kind as instructed and in line with local tax and payroll legislation (e.g., company car, fringe benefits). Perform payroll checks and controls (source-to-gross and gross-to-net), investigate variances, and ensure issues are resolved before sign-off. Support payroll process improvements and participate in payroll-related projects (e.g., system updates, process changes, harmonization activities). Participate in internal and external payroll audits by providing requested documentation and explanations within agreed timelines. Share knowledge and provide on-the-job support to team members as required. Maintain accurate payroll records and documentation, and ensure data is processed correctly in line with internal controls.

What We Look For

Required 3+ year of experience in payroll administration/processing (in-house or with an outsourced payroll provider). Good understanding of payroll processes and strong attention to detail. Strong organizational skills and ability to manage deadlines in a monthly payroll cycle. Confident written and spoken English for working with employees, internal stakeholders, and external payroll partners. Good working knowledge of Microsoft Excel (e.g., lookups, pivots, basic formulas) to support payroll checks and reconciliations. High level of accuracy, integrity, and a proactive approach to resolving payroll discrepancies.

• Preferred: experience working in an international or multicultural environment.

What Will You Learn

This is a great opportunity to gain hands‑on experience with industry‑leading payroll and HR systems, building valuable skills that open doors for your future career. You’ll get to collaborate directly with our external partners, business units across the company, and colleagues from all over the EMEA - expanding your network as you go. You will also have the opportunity to work on various improvement projects.

Our salary and benefits

The initial basic salary for this position will be in the range of € 1,830 - €2,754 per month, plus a 13th month salary applied after your first 6 months in the job. The final package will reflect your experience, skills, and qualifications relevant to the role. We are committed to fair, equitable, and gender‑neutral pay practices. At Johnson Controls, your work comes with benefits that support both your career and your wellbeing.

• Meal vouchers fully covered by the company.
• Flexible benefits budget with access to 3,500+ options, including a MultiSport card, medical and wellness services.
• Extra savings through retail and lifestyle discounts (Benefit+).
• Allowance for the private kindergarten or nursery to support your family.
• Flexible working hours and home office days.
• Allowance for language courses, professional development support, and wellbeing support.
• On site benefits: massages, distribution of fruits, yoga, psychologist, health month, various events with supporting groups (volunteering activities, branding activities).
• Seniority benefits - extra monthly financial allowance, medical care and support, wellbeing day.
• Relocation support with housing allowance if moving to Slovakia

About Us

Johnson Controls, a global leader in thermal management, mission‑critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry‑leading field organization, we elevate customer performance, turn goals into real‑world results and help move society forward. We are committed to diversity and inclusion and believe that different perspectives make us stronger. By encouraging open dialogue and valuing individuality, we strive to be one of the most desirable places to work.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission‑critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.