Senior Lease Administrator

Unibail-Rodamco-Westfield; Polska; On-site; PLN 110,000 - 160,000; Full time

Job summary

Unibail-Rodamco-Westfield in Warsaw is establishing a strong Centre of Financial Excellence and seeks a Senior Lease Administrator to join the team for end-to-end lease management and data accuracy.

3+ years in lease administration (5+ preferred), fluent Polish and English, and strong MS Office/SAP S/4HANA experience are required. You will guide junior staff and drive standardisation across processes.

Qualifications

• Minimum 3 years of solid professional experience in Lease Administration, with 5+ years strongly preferred.
• Strong practical understanding of lease agreements and lease administration processes.
• Experience with lease documentation, contractual data and key lease milestones.
• Ability to read and translate contractual provisions into accurate administrative actions.
• Very good attention to detail and a structured, organised approach to work.
• Strong sense of ownership and the ability to work independently.
• Experience supporting colleagues, sharing knowledge or introducing best practices is highly valued.
• Comfortable working with different stakeholders and handling more complex lease administration topics.
• Very good communication and collaboration skills.
• Good command of both Polish and English.
• Confident user of MS Office, particularly Excel.
• Ideally strong experience working with SAP, version SAP S/4HANA.

Responsibilities

• Manage the end-to-end administration of lease agreements, ensuring accurate and timely processing of lease-related information.
• Review and maintain lease documentation, contractual data, amendments, annexes and other relevant documents.
• Ensure that key lease terms, contractual obligations, dates and commercial conditions are correctly captured and maintained.
• Monitor important lease milestones, deadlines, renewals and other contractual requirements.
• Support the administration of new leases, lease amendments, extensions and terminations.
• Cooperate closely with internal stakeholders involved in lease-related processes.
• Ensure high quality, consistency and accuracy of lease administration data and documentation.
• Identify opportunities to improve and standardise lease administration processes.
• Share best practices and expertise within the team.
• Act as a knowledgeable point of contact for more complex lease administration topics.
• Provide day-to-day guidance and support to more junior colleagues, helping them build their knowledge and confidence.
• Contribute to establishing efficient, consistent and high-quality lease administration practices across the team.

Skills

Lease Administration

Stakeholder Collaboration

Attention to Detail

Ownership

Knowledge Sharing

Polish & English

MS Office / Excel

SAP S/4HANA

Tools

MS Office

Excel

SAP S/4HANA

Job description

Unibail-Rodamco-Westfield (URW) is a leading European real estate company. As part of our Finance transformation, we have established the Central Europe Centre of Financial Excellence in Warsaw, bringing together key finance activities including Accounts Payable, Accounts Receivable and selected General Accounting processes across Central Europe.

As we continue to grow our capabilities in Warsaw, we are looking for an experienced Senior Lease Administrator to join our team and bring strong expertise, best practices and support to our growing organisation.

We are looking for an experienced Senior Lease Administrator to join our team in Poland.

This role is ideal for someone who has built solid expertise in lease administration within the real estate environment and is ready to take on a more senior role. Alongside managing lease administration activities independently, you will act as an experienced point of reference for the team, helping to share knowledge, improve ways of working and support more junior colleagues in their development.

Your responsibilities

• Manage the end-to-end administration of lease agreements, ensuring accurate and timely processing of lease-related information
• Review and maintain lease documentation, contractual data, amendments, annexes and other relevant documents
• Ensure that key lease terms, contractual obligations, dates and commercial conditions are correctly captured and maintained
• Monitor important lease milestones, deadlines, renewals and other contractual requirements
• Support the administration of new leases, lease amendments, extensions and terminations
• Cooperate closely with internal stakeholders involved in lease-related processes
• Ensure high quality, consistency and accuracy of lease administration data and documentation
• Identify opportunities to improve and standardise lease administration processes
• Share best practices and expertise within the team
• Act as a knowledgeable point of contact for more complex lease administration topics
• Provide day-to-day guidance and support to more junior colleagues, helping them build their knowledge and confidence
• Contribute to establishing efficient, consistent and high-quality lease administration practices across the team

Your profile

• Minimum 3 years of solid professional experience in Lease Administration, with 5+ years strongly preferred
• Strong practical understanding of lease agreements and lease administration processes
• Experience working with lease documentation, contractual data and key lease milestones
• Ability to read and understand lease agreements and translate contractual provisions into accurate administrative actions
• Very good attention to detail and a structured, organised approach to work
• Strong sense of ownership and the ability to work independently
• Experience supporting colleagues, sharing knowledge or introducing best practices is highly valued
• Comfortable working with different stakeholders and handling more complex lease administration topics
• Very good communication and collaboration skills
• Good command of both Polish and English
• Confident user of MS Office, particularly Excel
• Ideally strong experience working with SAP, version SAP S/4HANA

What we are looking for

We are particularly interested in someone who brings more than operational lease administration experience. We are looking for a person who can become a strong source of knowledge within the team, challenge existing ways of working where appropriate and help us further develop our lease administration standards.

You do not need to be a formal people manager. What matters is your ability to share expertise, support junior colleagues and bring practical best practices based on your previous experience.