Senior Portfolio Analyst | EMEA

Colliers; Warszawa; Hybrid; PLN 140,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model (Warsaw office)

International environment in English

Private healthcare with rehabilitation

6 additional days of leave yearly for

Internal training program

Career development in real estate

Job summary

Colliers Warsaw is seeking a full-time Lease Administrator to join our Occupier Services Lease Administration team. You will manage client real estate information and support corporate clients through our web-based software, while maintaining relationships and assisting transactional teams with information.

This hybrid role is based in Warsaw, with English in an international environment. Responsibilities include lease document collection/verification, reporting, and process improvement, with

Qualifications

• Fluency in English and Polish is a must.
• Intermediate knowledge of other European language is a must.
• Very good IT skills, particularly MS Office (Word, Excel, and PowerPoint).
• Analytical skills and attention to detail.
• Good planning and organizational skills.
• Previous experience analysing and abstracting lease documents a strong advantage.

Responsibilities

• Collecting and verifying the accuracy of lease documents.
• Analysing real estate documents and ensuring complete and accurate lease abstraction into the Client's systems and templates.
• Monitoring, tracking, and reporting critical dates and other pertinent lease information, such as rent-free periods, security deposits, prepaid rent, etc.
• Auditing lease abstracts prepared by other team members or third parties.
• Administering and maintaining portfolio alerts.
• Reconciling invoices related to rent, operating expenses, and CPI adjustments; identifying potential savings opportunities and discrepancies.
• Creating and maintaining process manuals for new clients and reports; reviewing, maintaining, and updating existing manuals.
• Acting as a subject matter expert (SME) for lease administration and lease abstraction processes.
• Providing guidance, coaching, and support to junior team members.
• Producing standard real estate reports, ad hoc reports, and research for clients as requested.
• Assisting in the creation of reporting processes for new clients using available analytics tools.
• Proactively identifying and flagging potential risks; monitoring risks closely and supporting relevant teams and clients in resolving them.
• Supporting clients with ongoing portfolio-related requests and attending calls as required.
• Supporting the EMEA Client Manager as requested.
• Generating regular system reports and supporting the billing process.
• Identifying and implementing process efficiency improvements.
• Providing administrative support to other personnel within the department as required.
• Performing additional department-related functions as requested.
• Supporting migration and transition projects for new or existing clients.
• Supporting the Manager with workload allocation and prioritization activities.

Skills

English fluency

Polish fluency

Other European language (intermediate)

Analytical skills

Attention to detail

Planning and organizational skills

Lease document analysis experience

Tools

MS Office

Job description

Company Description

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

Company Description

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

Job Description

This is a full time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions. They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.

Main Responsibilities

• Collecting and verifying the accuracy of lease documents.


• Analysing real estate documents and ensuring complete and accurate lease abstraction into the Client's systems and templates.


• Monitoring, tracking, and reporting critical dates and other pertinent lease information, such as rent-free periods, security deposits, prepaid rent, etc.


• Auditing lease abstracts prepared by other team members or third parties.


• Administering and maintaining portfolio alerts.


• Reconciling invoices related to rent, operating expenses, and CPI adjustments; identifying potential savings opportunities and discrepancies.


• Creating and maintaining process manuals for new clients and reports; reviewing, maintaining, and updating existing manuals.


• Acting as a subject matter expert (SME) for lease administration and lease abstraction processes.


• Providing guidance, coaching, and support to junior team members.


• Producing standard real estate reports, ad hoc reports, and research for clients as requested.


• Assisting in the creation of reporting processes for new clients using available analytics tools.


• Proactively identifying and flagging potential risks; monitoring risks closely and supporting relevant teams and clients in resolving them.


• Supporting clients with ongoing portfolio-related requests and attending calls as required.


• Supporting the EMEA Client Manager as requested.


• Generating regular system reports and supporting the billing process.


• Identifying and implementing process efficiency improvements.


• Providing administrative support to other personnel within the department as required.


• Performing additional department-related functions as requested.


• Supporting migration and transition projects for new or existing clients.


• Supporting the Manager with workload allocation and prioritization activities.

Qualifications And Experience

• Fluency in English and Polish is a must.


• Intermediate knowledge of other European language is a must.


• Previous experience in real estate company (experience in the Lease Administration department is preferred).


• Very good IT skills, particularly MS Office (Word, Excel, and PowerPoint).


• Analytical skills and attention to detail.


• Good planning and organizational skills.


• Previous experience analysing and abstracting lease documents a strong advantage.

What We Offer

• Full time position within our Lease Administration team.


• Hybrid work model (Warsaw office).


• International environment, working in English.


• Private healthcare with rehabilitation, 6 additional days of leave yearly for parents, cafeteria programme and other benefits.


• Internal training program.


• Job in a company that cares about the sustainable development of the organization.


• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.

Additional Information

Check our Warsaw Newffice | Colliers