Senior Portfolio Analyst | EMEA

Colliers; Polska; Hybrid; PLN 120,000 - 170,000; Full time

Benefits offered by this job

Hybrid work Warsaw

International environment

Private healthcare

Parental leave

Job summary

Colliers International is expanding its Lease Administration team in Poland. This full-time role supports clients by managing real estate information, abstracting leases, and delivering client reports using web-based tools.

Candidates must be fluent in English and Polish, with IT skills and experience in lease administration. The position offers hybrid work from the Warsaw office, international exposure, private healthcare, and a strong training program to develop professional skills within a

Qualifications

• Fluency in English and Polish is a must.
• Intermediate knowledge of another European language is a must.
• Experience in real estate, especially Lease Administration, is preferred.
• Very good IT skills in MS Office are required.
• Strong analytical and detail-oriented mindset.
• Good planning and organizational skills.
• Experience analysing lease documents is a strong advantage.

Responsibilities

• Collect and verify lease documents accurately.
• Analyze real estate documents and abstract leases into client systems.
• Monitor critical lease dates and report findings.
• Audit lease abstracts and reconcile invoices and expenses.
• Create and maintain process manuals and reports for clients.
• Provide guidance to junior team members and support billing processes.
• Identify risks and suggest efficiency improvements.
• Support migration and transition projects for new clients.

Skills

English & Polish

MS Office

Analytical thinking

Organizational skills

Tools

MS Excel

MS Word

PowerPoint

Job description

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

Job Description

This is a full time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.

They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.

Main responsibilities:

• Collecting and verifying the accuracy of lease documents.
• Analysing real estate documents and ensuring complete and accurate lease abstraction into the Client's systems and templates.
• Monitoring, tracking, and reporting critical dates and other pertinent lease information, such as rent-free periods, security deposits, prepaid rent, etc.
• Auditing lease abstracts prepared by other team members or third parties.
• Administering and maintaining portfolio alerts.
• Reconciling invoices related to rent, operating expenses, and CPI adjustments; identifying potential savings opportunities and discrepancies.
• Creating and maintaining process manuals for new clients and reports; reviewing, maintaining, and updating existing manuals.
• Acting as a subject matter expert (SME) for lease administration and lease abstraction processes.
• Providing guidance, coaching, and support to junior team members.
• Producing standard real estate reports, ad hoc reports, and research for clients as requested.
• Assisting in the creation of reporting processes for new clients using available analytics tools.
• Proactively identifying and flagging potential risks; monitoring risks closely and supporting relevant teams and clients in resolving them.
• Supporting clients with ongoing portfolio-related requests and attending calls as required.
• Supporting the EMEA Client Manager as requested.
• Generating regular system reports and supporting the billing process.
• Identifying and implementing process efficiency improvements.
• Providing administrative support to other personnel within the department as required.
• Performing additional department-related functions as requested.
• Supporting migration and transition projects for new or existing clients.
• Supporting the Manager with workload allocation and prioritization activities.

Qualifications and experience:

• Fluency in English and Polish is a must.
• Intermediate knowledge of other European language is a must.
• Previous experience in real estate company (experience in the Lease Administration department is preferred).
• Very good IT skills, particularly MS Office (Word, Excel, and PowerPoint).
• Analytical skills and attention to detail.
• Good planning and organizational skills.
• Previous experience analysing and abstracting lease documents a strong advantage.

What we offer:

• Full time position within our Lease Administration team.
• Hybrid work model(Warsaw office).
• International environment, working in English.
• Private healthcare with rehabilitation, 6 additional days of leave yearly for parents, cafeteria programme and other benefits.
• Internal training program.
• Job in a company that cares about the sustainable development of the organization.
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.

Additional Information

Check our Warsaw Newffice | Colliers