Lease Administration Assistant

JLL; Warszawa; Hybrid; PLN 40,000 - 54,000; Full time

Benefits offered by this job

Civil contract (umowa zlecenie)

Possibility to work remotely from home

Office in Warsaw Spire, central Warsaw

Job summary

JLL is seeking a motivated student for an internship-like role focusing on invoice verification and processing in Warsaw. You will support reporting, document management, and database updates under supervision, aiming for high accuracy and timely delivery.

This civil-contract position offers hybrid work from home and an office in the Warsaw Spire area, with opportunities for AI upskilling, training, and development within a diverse team.

Qualifications

• Bachelor’s degree/Higher Diploma student or equivalent professional certification in progress.
• English language: B2/C1
• German language would be a plus
• Basic MS Office skills, especially Excel and Word
• Communication skills and common courtesy
• Analytical skills, orientation to detail
• Eagerly cooperates with others
• Positive, responsible and 'can do' attitude
• Open to feedback

Responsibilities

• Invoice verification
• Invoice processing
• Reporting activities
• Document management
• Database updates
• Lease document analysis
• Communication with stakeholders via email
• Delivers in accordance with required KPIs (100% timeliness, 98% accuracy of data 99% accuracy of ultra critical data)
• Works within established procedures under supervision.
• Uses guidelines and known approaches to solve non complex problems.

Skills

English proficiency

German language

Communication skills

Analytical skills

Detail-oriented

Team collaboration

Positive attitude

Open to feedback

Education

Bachelor student or equivalent in progress

Tools

Excel

Word

Job description

• 'Bachelors’ degree/ Higher Diploma student or equivalent professional certification in progress
• Additional EMEA Language would be a plus: German
• Basic MS office skills, especially Excel and Word
• Communication skills and common courtesy
• Analytical skills, orientation to detail
• Eagerly cooperates with others
• Positive, responsible and "can do" attitude
• Open to feedback

Requirements:

• 'Bachelors’ degree/ Higher Diploma student or equivalent professional certification in progress
• English Language: - B2/C1
• Additional EMEA Language would be a plus: German
• Basic MS office skills, especially Excel and Word
• Communication skills and common courtesy
• Analytical skills, orientation to detail
• Eagerly cooperates with others
• Positive, responsible and "can do" attitude
• Open to feedback

Main responsibilities:

• Invoice verification
• Invoice processing
• Reporting activities
• Document management
• Database updates
• Lease document analysis
• Communication with stakeholders via email
• Delivers in accordance with required KPIs (100% timeliness, 98% accuracy of data 99% accuracy of ultra critical data)
• Works within established procedures under supervision.
• Uses guidelines and known approaches to solve non complex problems.

We offer:

• Civil contract (umowa zlecenie)
• Possibility to work remotely from home
• Possibility to work from our office that is located in Warsaw Spire building in the centre of Warsaw within a 5-minute walk from the Rondo Daszyńskiego metro station
• Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities