Senior Administrative & Global Travel Coordinator

Niezastapiona; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Rich benefits package

Hybrid work model

International team

Job summary

Niezastapiona is seeking a Senior Administrative Coordinator in Warsaw to support managers and teams within an international environment. You will coordinate daily tasks, organize visitors and meetings, and assist with travel arrangements and expense reporting.

Strong English communication and organizational skills are essential. This role requires the ability to interact with executives and staff across time zones, handle confidential information, and work autonomously within a hybrid

Qualifications

• Fluency in English (spoken and written) at B2 level minimum.
• University degree preferred.
• Minimum of 1 year of administrative experience in an international environment is a plus.
• Proficiency in MS Office applications.

Responsibilities

• Conduct general secretarial/clerical duties and support office arrangements.
• Support managers and team with routine tasks and initiatives.
• Organize visitors’ agendas, receive guests and coordinate inquiries.
• Schedule meetings, trainings and events; liaise with vendors.
• Coordinate complex international travel and manage expense reports.
• Maintain communications with executives and internal/external clients.

Skills

English proficiency

Communication skills

Organization

Problem solving

Education

University degree

Tools

MS Office

Job description

Niezastapiona is seeking a Senior Administrative Coordinator in Warsaw to support managers and teams within an international environment. You will coordinate daily tasks, organize visitors and meetings, and assist with travel arrangements and expense reporting.

Strong English communication and organizational skills are essential. This role requires the ability to interact with executives and staff across time zones, handle confidential information, and work autonomously within a hybrid