Executive Assistant

Solid Company; Polska; Ibrido; PLN 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Internal training

Private medical care

MultiSport Card

Hybrid work (2–3 days in Warsaw)

Descrizione del lavoro

Solid Company seeks an experienced administrative professional to support senior leaders in a fast-paced, international environment. You will manage calendars, coordinate travel, prepare reports, and handle correspondence with discretion.

The role offers hybrid work with 2–3 days in Warsaw, professional development, private medical care, and a collaborative, innovative team that values initiative. Strong Polish and English communication and meticulous organisation are essential to succeed.

Competenze

• At least two years of experience in administrative, secretarial or executive-support roles.
• Excellent communication and interpersonal skills, with ability to engage stakeholders at all levels.
• Proficiency in Microsoft Office applications.

Mansioni

• Manage complex calendars and coordinate meetings.
• Organise domestic and international travel and itineraries.
• Prepare and submit accurate expense reports on time.

Conoscenze

Polish language

English language

Communication

Multitasking

Microsoft Office

Strumenti

Microsoft Office

Descrizione del lavoro

Responsibilities:

• Manage complex calendars and coordinate internal and external meetings.
• Organise domestic and international travel, including logistics and itineraries.
• Prepare and submit accurate expense reports on time.
• Issue invoices and manage, process and archive documentation in internal systems.
• Organise internal and external events, coordinating logistics and communication.
• Draft and manage correspondence on behalf of senior leaders.
• Prepare meeting agendas, presentations and reports, take minutes and follow up on actions.
• Provide day-to-day administrative support to team members and participate in ad hoc projects.

Benefits:

• Internal training in technical and interpersonal skills, and learning and development opportunities.
• Private medical care and a MultiSport Card.
• Hybrid work, with 2–3 days per week in the Warsaw office.
• Competitive remuneration aligned with experience and qualifications.
• An open and creative environment that values initiative and new ideas.

Kogo poszukujemy?

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles; experience in a demanding, multitasking and international environment is preferred.
• Excellent communication and interpersonal skills, with confidence engaging professionally with stakeholders at every level.
• Strong organisational skills and the ability to manage multiple priorities while maintaining attention to detail.
• Proficiency in Microsoft Office applications.
• A dependable, dynamic approach, with a strong sense of responsibility and confidentiality.
• Ability to remain composed under pressure, adapt to changing priorities and meet tight deadlines.