Senior Admin & Travel Coordinator (Hybrid)

MSD Polska; Województwo mazowieckie; Híbrido; PLN 42.000 - 60.000; Tempo integral

Benefícios oferecidos por esta vaga

Independent international team work

Permanent contract with rich benefits

Resumo da vaga

MSD Polska in Poland seeks a Senior Administrative Coordinator to support managers and teams within the Data Integration & Automation hub. The role emphasizes organizational excellence, multi-task coordination, and effective communication with executives and clients.

You will handle secretarial duties, coordinate travel and events, assist with vendor management, and help maintain finance-related processes. Fluency in English and strong organizational skills are essential, with hybrid work and

Qualificações

• The individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements

Responsabilidades

• Conduct general secretarial/clerical duties and support overall office arrangements
• Support managers and team with variety of regular tasks and initiatives on daily basis
• Organize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries
• Organize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors
• Organize complex international travel arrangements and manage expense reports
• Support finance systems management as per management request
• Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients
• Organize archiving activities as needed, including external vendor document management
• Manage a correspondence of the department and coordinate an appropriate movement of documents and information

Conhecimentos

Confidentiality

Database Management

Event Planning

Executive Relationship Management

Extensive Traveling

File Management

International Travel Arrangements

Inventory Management

Office Administration

Office Management

Payment Handling

Prioritization

Processing Expense Reports

Project Coordination

Purchase Order Management

Secretarial Work

Travel and Expense Management

Travel Coordination

Vendor Management

Formação

University degree preferred

Ferramentas

MS Office

Descrição da vaga

MSD Polska in Poland seeks a Senior Administrative Coordinator to support managers and teams within the Data Integration & Automation hub. The role emphasizes organizational excellence, multi-task coordination, and effective communication with executives and clients.

You will handle secretarial duties, coordinate travel and events, assist with vendor management, and help maintain finance-related processes. Fluency in English and strong organizational skills are essential, with hybrid work and