Junior Executive Assistant

Youriteams; Warszawa; Ibrido; PLN 42.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

Private medical care

MultiSport Card

Descrizione del lavoro

Your ITeams Sp. z o.o. is seeking a proactive Junior Personal Assistant to join a fast-paced international consulting firm in Warsaw. You will support senior leaders, manage calendars, coordinate travel, and handle confidential information with professionalism.

The role offers hybrid work, 2-3 days in the Warsaw office, and learning opportunities across internal and external projects. Excellent Polish and English communication skills are required.

Competenze

• Prior admin/secretarial experience preferred but not required.
• Excellent communication in Polish and English.
• Ability to handle confidential information with discretion.
• Proactive, detail-oriented and well-organised.
• Experience with calendar management and travel logistics.

Mansioni

• Manage complex calendars and coordinate meetings.
• Plan domestic and international travel, logistics and itineraries.
• Prepare and submit expense reports.
• Assist in issuing invoices and maintaining documentation in internal systems.
• Organise internal and external events, ensuring logistics run smoothly.
• Draft and manage correspondence for senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and following up on actions.
• Provide day-to-day administrative support and contribute to ad hoc projects.

Conoscenze

Bilingual Polish & English

Administrative experience

Calendaring & travel coordination

Expense reporting

MS Office proficiency

Confidentiality & professionalism

Communication & interpersonal skills

Organization & multitasking

Strumenti

MS Office

Descrizione del lavoro

We are looking for a proactive, highly organised Junior Personal Assistant to join a fast-paced international consulting firm, working on behalf of our client. In this role you will support senior leaders and learn how a busy, international business runs from the inside. We are looking for someone with a positive, can-do attitude, good judgement and a sharp eye for detail, who is ready to handle confidential information with professionalism.

What you will do

• Help manage complex calendars and coordinate internal and external meetings.
• Support the planning of domestic and international travel, from logistics to itineraries.
• Prepare and submit expense reports accurately and on time.
• Help issue invoices and process, maintain and archive documentation in internal systems.
• Assist in organising internal and external events, making sure logistics run smoothly.
• Help draft and manage correspondence on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and following up on actions.
• Provide day-to-day administrative support to team members and take part in ad hoc projects.

What we are looking for

• Fluent spoken and written Polish and English.
• Previous experience in an administrative, secretarial or office-support role (including internships or student jobs) is welcome, but not required.
• Good communication and interpersonal skills, with the confidence to engage professionally with colleagues and stakeholders.
• Strong organisational skills and the ability to handle multiple tasks while keeping attention to detail.
• Proficiency in Microsoft Office applications.
• A reliable, positive approach and a strong sense of responsibility and confidentiality.
• The ability to stay calm under pressure, learn quickly and adapt to changing priorities and deadlines.
• Open and creative environment that values initiative and new ideas.
• Learning and development opportunities, including internal training on technical and interpersonal skills.
• Private medical care included in the benefits package.
• MultiSport Card offering access to a broad range of sport and wellbeing activities.
• Hybrid work: 2-3 days a week in the office in Warsaw.
• Competitive remuneration aligned with experience and qualifications.