Personal Assistant

Your ITeams Sp. z o.o.; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care included

MultiSport Card

Hybrid work model

Job summary

Your ITeams Sp. z o.o. in Warsaw is seeking a proactive Personal Assistant to support senior leaders in a fast-paced, international environment.

You will manage calendars, coordinate travel, prepare reports and invoices, and handle confidential information with discretion. The role requires excellent Polish and English, strong organizational skills, and the ability to prioritize multiple tasks. Hybrid work combines office presence in Warsaw with remote work, and a competitive remuneration

Qualifications

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles within a demanding, multi-tasking and international environment.
• Excellent communication and interpersonal skills with the confidence to engage professionally with stakeholders at all levels.
• Strong organisational skills with the ability to prioritise multiple tasks while maintaining close attention to detail.
• Open and creative environment that values initiative and new ideas.
• Learning and development opportunities, including internal training on technical and interpersonal skills.
• Private medical care included in the benefits package.
• MultiSport Card offering access to a broad range of sport and wellbeing activities.
• Hybrid working model combining office-based and remote work for greater flexibility (office in Warsaw).
• Competitive remuneration aligned with experience and qualifications.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings.
• Arrange domestic and international travel logistics and itineraries.
• Prepare and submit accurate expense reports in a timely manner.
• Issue invoices and maintain, process and archive documentation in internal systems.
• Organise internal and external events, ensuring smooth logistics and clear communication.
• Draft and manage correspondence and communications on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and tracking follow-up actions.
• Provide day-to-day administrative support to team members and contribute to ad hoc projects.

Skills

Polish & English fluent

Microsoft Office

Tools

Microsoft Office

Job description

We are looking for a proactive and highly organised Personal Assistant for our client, a fast-paced international consulting firm, to support senior leaders. The person in this role will bring a positive, can-do attitude, sound judgement and exceptional attention to detail while handling confidential information with the highest level of professionalism. At least two years of relevant experience in a similar role is preferred.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings.
• Arrange domestic and international travel logistics and itineraries.
• Prepare and submit accurate expense reports in a timely manner.
• Issue invoices and maintain, process and archive documentation in internal systems.
• Organise internal and external events, ensuring smooth logistics and clear communication.
• Draft and manage correspondence and communications on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and tracking follow-up actions.
• Provide day-to-day administrative support to team members and contribute to ad hoc projects.

Qualifications

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles within a demanding, multi-tasking and international environment is highly valued.
• Excellent communication and interpersonal skills with the confidence to engage professionally with stakeholders at all levels.
• Strong organisational skills with the ability to prioritise multiple tasks while maintaining close attention to detail.
• Proficiency in Microsoft Office applications.
• A dependable, dynamic approach and a strong sense of responsibility and confidentiality.
• Ability to remain composed under pressure, adapt to changing priorities and meet tight deadlines.
• Open and creative environment that values initiative and new ideas.
• Learning and development opportunities, including internal training on technical and interpersonal skills.
• Private medical care included in the benefits package.
• MultiSport Card offering access to a broad range of sport and wellbeing activities.
• Hybrid working model combining office-based and remote work for greater flexibility (office in Warsaw).
• Competitive remuneration aligned with experience and qualifications.