Senior Administrative Coordinator - Global Travel & Events

MSD; Warszawa; Híbrido; PLN 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Permanent contract with benefits

International team environment

Travel opportunities

Descripción de la vacante

Merck & Co., Inc. in Warsaw is seeking a Senior Administrative Coordinator to support managers and their teams within the Data Integration & Automation hub.

The role requires coordinating multiple tasks with strong communication with executives and clients, on-site and remotely. Responsibilities include secretarial duties, travel arrangements, meetings organization, and contributing to finance system activities.

Formación

• Fluency in English (spoken and written, B2 level minimum).
• University degree preferred.
• Minimum of 1 year of administrative experience (international company would be an advantage).
• Experience dealing with different time zones is a plus.

Responsabilidades

• Conduct general secretarial/clerical duties and support overall office arrangements.
• Support managers and team with a variety of regular tasks and initiatives.
• Organize and plan visitors’ agendas; receive guests, provide guidance, and coordinate inquiries.
• Organize team meetings, trainings, and events; assist with vendor coordination.
• Arrange complex international travel and manage expense reports.
• Support finance systems management as requested by management.
• Communicate effectively with executives, assistants, and internal/external clients.
• Organize archiving activities and manage document workflow.

Conocimientos

Fluent English (B2)

Office administration

Event planning/coordination

Travel coordination

MS Office applications

Communication skills

Organizational skills

Independent judgement

Educación

University degree

Herramientas

MS Office

Descripción del empleo

Merck & Co., Inc. in Warsaw is seeking a Senior Administrative Coordinator to support managers and their teams within the Data Integration & Automation hub.

The role requires coordinating multiple tasks with strong communication with executives and clients, on-site and remotely. Responsibilities include secretarial duties, travel arrangements, meetings organization, and contributing to finance system activities.