Rewards Administration Process Specialist with German - Łódź

Arche Consulting Sp. z o.o.; Łódź; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Private medical care

Multisport card

Group life insurance

Social Fund benefits

Training programs

Job summary

Arche Consulting Sp. z o.o. in Łódź seeks an experienced Rewards Administration Process Specialist with German to join our international HR team. You will support global compensation and benefits processes and ensure HR data accuracy in a rewards-driven environment.

The role offers a hybrid work model (2 days in Łódź office, 3 days remote), with bonuses and extensive training, plus private medical care and wellness subsidies to support your professional development.

Qualifications

• University degree or equivalent practical experience; HR/finance/business/admin or analytics background preferred.
• Experience with compensation processes, benefits administration and related controls.
• Strong data reconciliation and reporting skills; data confidentiality and audit awareness.

Responsibilities

• Support compensation review cycles, including salary adjustments, bonus schemes, short-term incentives and executive compensation.
• Review and maintain records related to compensation, benefits, pension plans, job structures and international assignments.
• Verify HR data against internal policies and resolve discrepancies.
• Prepare compensation benchmarking datasets, management reports and statutory reporting documentation.
• Coordinate international relocation processes, including services, immigration paperwork and compliance deadlines.
• Support global mobility by managing assignment documentation and liaising with external providers.
• Investigate and resolve complex inquiries concerning compensation and benefits.
• Maintain process documentation and SOPs; monitor service quality and data accuracy.
• Share knowledge with team and contribute to continuous improvement initiatives.

Skills

German language

English language

Analytical thinking

Attention to detail

Stakeholder management

Education

Bachelor's degree or equivalent

Tools

SAP SuccessFactors

HR4You

ServiceNow HRSD

Job description

We are looking for an experienced Rewards Administration professional to join an international HR organization as a Rewards Administration Process Specialist with German. In this role, you will support global compensation and benefits processes, ensure the accuracy of HR data, and contribute to the effective administration of employee rewards and international mobility programs.

Responsibilities

• Support compensation review cycles, including salary adjustments, bonus schemes, short-term incentives and executive compensation,
• Review and maintain employee records related to compensation, benefits, pension plans, job structures and international assignments,
• Verify HR data against internal policies and identify and resolve administrative discrepancies,
• Prepare compensation benchmarking datasets, management reports and statutory reporting documentation,
• Coordinate international relocation processes, including relocation services, immigration paperwork and compliance deadlines,
• Support global mobility operations by managing assignment documentation, liaising with external providers, reviewing invoices and tracking related costs,
• Investigate and resolve complex employee inquiries concerning compensation and benefits,
• Maintain process documentation and standard operating procedures while monitoring service quality, data accuracy and process readiness,
• Share knowledge with team members and contribute to continuous improvement initiatives.

Requirements

• 1–4 years of experience in rewards administration, compensation and benefits, HR operations or global mobility,
• A university degree or equivalent practical experience; a background in HR, finance, business administration or analytics is preferred,
• Good understanding of compensation processes, benefits administration and related controls,
• Experience with HR systems, preferably SAP SuccessFactors or other HCM platforms, and HR service management tools such as HR4You or ServiceNow HRSD,
• Experience in data reconciliation, reporting and resolving discrepancies in HR records,
• Understanding of data confidentiality, restricted system access, segregation of duties and audit requirements,
• Strong analytical skills, attention to detail and effective stakeholder management,
• Fluency in German and English at C1 level or above.
• Stable employment based on an employment contract,
• Performance bonuses paid twice a year,
• Access to a wide range of internal and external training programs and an online self-learning platform,
• The opportunity to use German on a daily basis in an international working environment,
• Private medical care through Medicover, with the option to extend the package to family members,
• Multisport card reimbursement or points available through the MyBenefit platform,
• Attractive group life insurance,
• Additional benefits from the Social Fund,
• Hybrid work model – 2 days from the Łódź office and 3 days remotely.