HR Administration Specialist

Dell Technologies; Poland; On-site; PLN 52,000 - 72,000; Full time

Job summary

Dell Technologies in Łódź, Poland, is seeking an HR Specialist to join the HR Shared Services team. You will support onboarding, attendance, payroll, records management, letters and offboarding, working on a variety of HR processes.

Based on business needs, you will be present on-site at Dell offices or partner sites in Łódź or Warsaw, with flexibility to move between sites as required. Strong English and Polish language skills are essential.

Qualifications

• University degree and 2+ years of relevant experience.
• Knowledge of local labor legislation.
• Excellent communication in Polish and English.
• High attention to detail and ability to organize priorities.
• Proficiency in Microsoft Office.
• Experience with HR systems (ServiceNow, OWC) desirable.

Responsibilities

• Provide daily operational support for internal client group on record keeping, onboarding, off boarding, internal transfer, employment contract management (country specific), employee letters, employment certificates, visa support documentation, allowance changes and leave tool management.
• Streamline and simplify end-to-end HR operations processes for optimal efficiency and effectiveness. Initiate and implement processes improvements. Establish a continuous improvement process, whereby performance translates directly into correction action plans and resulting improvements.
• Oversee and manage a wide range of team members’ benefits administration/programs (i.e. medical/social benefits & claims, life and supplementary insurance, pension and allowances). Collaborate across HR functions and payroll to ensure accuracy of team members pay items.
• Owner the records management for the entire employee population including both soft and hard copy. Partner with HR & other business functions. Participate and lead HR OPS projects for Poland. Act as a support to other employees within the team.
• Analyse and evaluate data and reports, present findings and solutions to leadership.
• Perform other HR-related duties and responsibilities consistent with the nature and level of the role, as required.

Skills

Polish/English communication

Attention to detail

Time management

Independent worker

Customer focus

Education

University degree

Tools

Microsoft Office

HR systems (ServiceNow, OWC)

Job description

Description

HR Administration Specialist

Lodz, Poland (On-site)

Who ensures that our groundbreaking company can drive human progress? Our HR Shared Services team works behind the scenes to facilitate the smooth running of the organization. We lead on multiple HR areas, including onboarding, benefits, time and attendance, payroll support, vendor management, human resources information management, leave management, letters administration, records management, medical support, offboarding, HR project management, etc. Constantly consulting with HR and business leadership to ensure our support meets the needs of the organization, we drive the development of programs to build business capability, input onboarding or offboarding and influence business change.

Join us to do the best work of your career and make a profound social impact as a HR Specialist on our HR Shared ServicesEmployee LifeCycle Services Team. We are looking for a highly motivated individual who can provide support across our key locations, including Dell offices and partner sites in Łódź and Warsaw. The role offers flexibility in terms of work location, with regular presence at the respective sites aligned to business and operational needs.

What you'll achieve

As a HR Specialist, you will be responsible for providing HR services support across multiple HR functions, including onboarding, time and attendance, leave management, payroll support, letters administration, records management, medical support, offboarding and HR projects.

You will work with team members and leaders, other HR team members, Payroll, Facilities, Compensations & Benefits, and other teams on providing employee lifecycle HR services to our team members and leaders.

You will:

• Provide daily operational support for internal client group on record keeping, onboarding, off boarding, internal transfer, employment contract management (country specific), employee letters, employment certificates, visa support documentation, allowance changes and leave tool management. May also support country specific tools and systems.

• Streamline and simplify end-to-end HR operations processes for optimal efficiency and effectiveness. Initiate and implement processes improvements. Establish a continuous improvement process, whereby performance translates directly into correction action plans and resulting improvements.

• Oversee and manage a wide range of team members’ benefits administration/programs (i.e. medical/social benefits & claims, life and supplementary insurance, pension and allowances). Collaborate across HR functions and payroll to ensure accuracy of team members’ pay items.

• Owner the records management for the entire employee population including both soft and hard copy. Partner with HR & other business functions. Participate and lead HR OPS projects for Poland. Act as a support to other employees within the team.

• Analyse and evaluate data and reports, present findings and solutions to leadership.

• Perform other HR-related duties and responsibilities consistent with the nature and level of the role, as required.

Essential Requirements

• University degree along with 2+ years of relevant experience.

• Knowledge of local labor legislation.

• Excellent communication skills in both Polish and English, with a strong customer orientation.

• High attention to the detail, ability to work independently, and effectively organize daily priorities. Adaptable to the changes.

• Proficiency in Microsoft Office package.

Desirable Requirements

• Experience with similar HR systems (i.e. ServiceNow, OWC).

• Previous experience in a global environment across diverse business functions, including factory operations.