General Virtual Assistant - Building & Construction Industry (Dayshift, Work from Home)

Scale-X Solutions; Poland; Remote; PLN 26,000 - 33,000; Full time

Job summary

Scale-X Solutions is seeking a General Virtual Assistant (Building & Construction) for a remote, dayshift role. You will provide administrative support, manage paperwork, scheduling, and tasks related to quantity takeoffs to help a client stay organized and focused on higher-level responsibilities.

The role requires at least 2 years of admin experience, QTO familiarity, strong communication, and meticulous organization. Work is remote, with an 8:00–13:00 Perth time window, and starts Feb 3, 2025.

Qualifications

• Minimum 2 years of administrative support experience.
• Experience with quantity takeoffs (QTO).
• Strong communication and interpersonal skills.
• Excellent attention to detail and highly organized.
• Experience in establishing and maintaining administrative systems and processes.
• Ability to work autonomously and as a team member.
• Experience with Xero is highly preferred.
• Deep understanding of the building and construction industry.

Responsibilities

• Admin tasks like handling paperwork/soft copies.
• Scheduling activities.
• Quantity takeoffs (QTO).
• Reviewing project plans and engineering drawings.
• Send out quote requests.
• Schedule an appointment – as required.
• Schedule and coordinate staff and other meetings – as required.
• Answer emails promptly.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence – as required.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems.
• Respond to service enquiries and requests.
• Communicate and liaise with key stakeholders, suppliers, and traders.

Skills

QTO experience

Administrative support

Communication skills

Attention to detail

Organizational skills

Autonomy

Xero knowledge

Construction industry knowledge

Tools

Xero

Job description

General Virtual Assistant - Building & Construction Industry (Dayshift, Work from Home)

• Work Experience Experience in supporting B&C Industry - with Quantity takeoffs as GVA
• Remote Job

Job Description

This is a remote position.

JOB DESCRIPTION: GENERAL VIRTUAL ASSISTANT (BUILDING & CONSTRUCTION)

Purpose: The position is responsible for providing timely and accurate administrative support. This position is

responsible for supporting the client to help him stay organized and complete tasks that allow him to focus on

more advanced responsibilities. The role is integral to the success of the business.

DAYSHIFT WORK FROM HOME

8 AUD per Hour

Number of VAs: 1

Work schedule: 8am-1pm, Mondays through Saturdays (Perth time)

Target start date: February 3, 2025

Duties and Responsibilities:

• Admin tasks like handling paperwork/soft copies
• Scheduling activities
• Quantity takeoffs (QTO)
• Reviewing project plans and engineering drawings
• Send out quote requests
• Schedule an appointment – as required
• Schedule and coordinate staff and other meetings – as required
• Answer emails promptly
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence – as required
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems
• Respond to service enquiries and requests
• Communicate and liaise with key stakeholders, suppliers, and traders

Requirements

JOB QUALIFICATIONS

• Must have relevant experience of 2 years or more in Administrative support.
• Must have Experience with QTO (quantity takeoff)
• Strong communication and interpersonal skills
• Great attention to detail
• Highly organized with good attention to detail
• Experience in establishing and maintaining effective administrative systems and processes
• Ability to work autonomously and as a team member
• Experience in Xero is highly preferred
• Deep understanding of the building and construction industry