Remote Executive & Personal Assistant to General Manager

Scale-X Solutions; Poland; Remote; PLN 161,000 - 241,000; Full time

Job summary

Scale-X Solutions is seeking an Executive and Personal Assistant to the General Manager in the B&C Industry. The role provides high-level administrative support, manages calendars, coordinates meetings, handles correspondence, and performs various admin tasks to help the General Manager achieve business objectives.

Responsibilities include meeting coordination, document preparation, confidentiality, relationship management, and office management; will assist the owner with similar tasks as

Qualifications

• Education: Bachelor's degree in Business Administration or related field preferred.
• Experience: Minimum of 3-5 years of experience in an executive assistant or similar role in Australia.
• Skills: Strong organizational, communication, and interpersonal skills.

Responsibilities

• Calendar Management: Maintain and manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Communication: Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and appropriate responses.
• Document Preparation: Prepare and edit reports, presentations, and other documents as required by the General Manager.
• Project Support: Assist with special projects and initiatives as directed by the General Manager.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
• Office Management: Oversee the day-to-day operations of the General Manager's office, including maintaining office supplies and equipment.
• Will be assisting the owner also with similar tasks when needed.

Skills

Organizational skills

Communication

Interpersonal skills

Time management

Proactive

Attention to detail

Professionalism

Verbal and written communication

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Scale-X Solutions is seeking an Executive and Personal Assistant to the General Manager in the B&C Industry. The role provides high-level administrative support, manages calendars, coordinates meetings, handles correspondence, and performs various admin tasks to help the General Manager achieve business objectives.

Responsibilities include meeting coordination, document preparation, confidentiality, relationship management, and office management; will assist the owner with similar tasks as