Remote Executive & Personal Assistant to Tech Executive

UltaHost; Kraków; On-site; PLN 80,000 - 110,000; Full time

Benefits offered by this job

100% remote

Growth opportunities

Job summary

UltaHost is seeking an Executive & Personal Assistant to support a senior tech executive. This hybrid role combines corporate calendar management with international travel and personal lifestyle coordination, requiring flawless English and proactive, discreet handling of confidential matters.

Ideal candidates bring 3+ years as an EA/CoS to executives, comfort with Notion, Slack, Gmail/Outlook, and a proactive, flexible approach to work hours and tasks.

Qualifications

• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder.
• Strong English communication, both written and spoken.
• Ability to manage confidential information with discretion.
• Proactive problem solving and anticipation of needs.
• Flexible with hours and scope, able to handle ad-hoc tasks.
• Experience supporting tech/SaaS/hosting executives.

Responsibilities

• Manage professional calendar, meetings, and reminders across multiple time zones.
• Draft and respond to professional correspondence in English.
• Coordinate meetings, agendas, and follow-up actions.
• Liaise with team members, partners, vendors, and clients.
• Screen communications and prioritize for the principal.
• Maintain confidential documents and records.
• Manage personal calendar, travel, and lifestyle commitments.
• Coordinate international travel arrangements (flights, hotels, visas).
• Handle personal errands, reservations and expenditures.
• Oversee personal shopping and gifts as needed.
• Liaise with household staff and service providers.

Skills

Executive support

English fluency

Problem solving

Attention to detail

Discretion

Remote work

AI tools

Arabic language

Russian language

Tools

Notion

Slack

Gmail/Outlook

Travel platforms

Job description

UltaHost is seeking an Executive & Personal Assistant to support a senior tech executive. This hybrid role combines corporate calendar management with international travel and personal lifestyle coordination, requiring flawless English and proactive, discreet handling of confidential matters.

Ideal candidates bring 3+ years as an EA/CoS to executives, comfort with Notion, Slack, Gmail/Outlook, and a proactive, flexible approach to work hours and tasks.