Remote Executive Assistant to CEO — Part-Time

Zohorecruit; Polska; Hybrid; PLN 15,000 - 30,000; Part time

Job summary

HeyDelegate is seeking an proactive Executive Assistant to support senior leadership with day-to-day operations, calendar management, inbox handling and customer/community interactions.

The role starts as part-time (four hours daily, Mon–Fri) with potential to move to full-time as fit is established. You will coordinate across time zones, handle confidential information, and act as a professional liaison with customers and stakeholders.

Qualifications

• Experience supporting a founder or senior executive.
• Proven ability to manage a busy calendar with multiple priorities.
• Strong inbox management and written communication skills.
• Excellent organization and attention to detail.
• Ability to anticipate needs and take initiative.
• Professional communication with customers and stakeholders.
• Experience supporting customers or managing a community.
• Ability to handle confidential information.
• Comfortable in a fast-paced environment with changing priorities.
• Proficient with calendar, email and project-management tools.

Responsibilities

• Manage a busy executive calendar, schedule meetings and resolve conflicts.
• Coordinate internal and external meetings across stakeholders and time zones.
• Manage the executive’s inbox, prioritise messages and draft responses.
• Prepare meeting agendas and gather background information.
• Track commitments and action items to ensure follow-through.
• Provide timely customer support and escalate sensitive matters.
• Support community management by engaging members and addressing questions.
• Serve as a professional point of contact between executives, customers and stakeholders.
• Maintain confidentiality with discretion.
• Support additional administrative and operational projects as needed.

Skills

Calendar management

Inbox management

Written communication

Organization

Discretion / confidentiality

Customer / community support

Cross-time-zone coordination

Tools

Calendar apps

Email apps

Project management tools

Job description

HeyDelegate is seeking an proactive Executive Assistant to support senior leadership with day-to-day operations, calendar management, inbox handling and customer/community interactions.

The role starts as part-time (four hours daily, Mon–Fri) with potential to move to full-time as fit is established. You will coordinate across time zones, handle confidential information, and act as a professional liaison with customers and stakeholders.