Remote Executive & Personal Assistant to Tech Leader

UltaHost; Kraków; Remote; PLN 233,000 - 350,000; Full time

Benefits offered by this job

Competitive salary

100% remote work

Long-term stable position

Direct working relationship with the,

Job summary

UltaHost is seeking a high-caliber Executive & Personal Assistant to support a senior tech executive across both professional and personal affairs. This hybrid role requires exceptional organization, anticipatory thinking, and precise English communication, representing the principal with professionalism across time zones.

The position reports directly to the Principal, is full-time and long-term, and offers remote work with UAE/MENA time-zone preference.

Qualifications

• Perfect written and spoken English with near-native fluency.
• 3+ years as EA/PA to a senior executive, HNWI, or founder.
• Proactive problem-solving before escalation.
• Attention to detail and organizational discipline.
• Flexible with working hours and scope.
• Willing to sign an NDA and maintain confidentiality.

Responsibilities

• Manage the principal's professional calendar, meetings, and reminders across multiple time zones.
• Draft, edit, and respond to professional correspondence in English on behalf of the principal.
• Coordinate internal and external meetings, prepare agendas, and follow up on action items.
• Liaise with team members, partners, vendors and clients on the principal's behalf.
• Screen incoming communications and prioritize what reaches the principal.
• Maintain confidential documents, contracts, and business records.
• Manage personal calendar and lifestyle commitments.
• Coordinate international travel: flights, hotels, transfers, visas, and detailed itineraries.
• Handle personal errands, bookings, deliveries, and reservations.
• Coordinate restaurant reservations, events, and social commitments.
• Manage personal expenses, receipts, and reimbursements.
• Oversee personal shopping, gift sourcing, and special occasion planning.
• Liaise with household staff and service providers where needed.

Skills

Perfect written and spoken English

3+ years Executive/Personal Assistant

Proactive problem-solving

Attention to detail

Discreet & trustworthy

Flexible hours/scope

Tools

Notion

Telegram

Slack

Gmail/Outlook

Calendar apps

Expense & travel platforms

Job description

UltaHost is seeking a high-caliber Executive & Personal Assistant to support a senior tech executive across both professional and personal affairs. This hybrid role requires exceptional organization, anticipatory thinking, and precise English communication, representing the principal with professionalism across time zones.

The position reports directly to the Principal, is full-time and long-term, and offers remote work with UAE/MENA time-zone preference.