Executive Assistant

Synergie Poland Sp. z o.o.; Katowice; Hybrid; PLN 90,000 - 120,000; Part time

Job summary

Synergie Poland Sp. z o.o. seeks an experienced Executive Assistant to support senior leadership in a fast-paced setting. You will manage calendars, coordinate meetings, and handle travel arrangements to ensure smooth operations.

The role requires exceptional organizational skills, discretion with confidential information, and flawless English communication. A Bachelor's degree in Business Administration or related field is preferred, with 5+ years of executive support experience.

Qualifications

• Proven experience as an Executive Assistant, preferably supporting senior leadership.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office and experience using Copilot.
• Ability to handle confidential information with discretion and professionalism.
• Excellent communication skills and fluency in English; additional languages are an advantage.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate business travel.
• Prepare meeting materials and ensure timely documentation and follow-up.
• Organize MOS meetings and maintain effective coordination.
• Manage travel bookings and business expense reporting.
• Facilitate communication with internal stakeholders and external customers.
• Coordinate internal workshops, training sessions, and other executive activities.

Skills

Strong organizational skills

Multitasking

Excellent communication

Fluency in English

Discretion & professionalism

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Copilot

Job description

Manage executive calendars, schedule meetings, and coordinate business travel.

Prepare meeting materials and ensure timely documentation and follow-up.

Organize Monthly Operating System (MOS) meetings and maintain effective coordination.

Manage travel bookings and business expense reporting.

Facilitate communication with internal stakeholders and external customers.

Coordinate internal workshops, training sessions, and other executive activities.

WE OFFER

Temporary employment contract for approximately 12 months.

The opportunity to work in an international environment within a globally recognized company.

Collaboration with experienced professionals and experts in their fields.

The opportunity to gain valuable experience in a dynamic, professional, and collaborative workplace.

REQUIREMENTS

Proven experience as an Executive Assistant, preferably supporting senior leadership.

Strong organizational skills and the ability to manage multiple priorities and deadlines.

Proficiency in Microsoft Office and experience using Copilot.

Ability to handle confidential information with discretion and professionalism.

Excellent communication skills and fluency in English; additional languages are an advantage.

A bachelor’s degree in Business Administration or a related field and 5+ years of executive support experience are preferred.